Admin Assistant

Minimum Qualifications and Experience:

• Matric - Related tertiary qualification advantageous

• Proficient in the use of the Microsoft Office Suite

• Relevant experience advantageous

• Syspro experience advantageous

Main Duties/Key Results Areas:

• Applications and follow up on outstanding permits.

• Monitor / plan when new permits are needed i.e. permits expired, when the maximum import quantity has been reached and when new species are being imported

• Forex requests and purchase order requisitions / amendments / cancellations

• Send new supplier information sheets to Finance for opening of accounts

• Updates regarding supplier information e.g. changes in payment terms

• Validate supplier confirmation / Proforma Invoice with purchase order

• Ensure that management authorizes and signs purchase order requisition forms

• Upload documents and update reference numbers on the Dashboard

• Follow-up and obtain authorization and request deposit payment on orders and required date of payment

• Liaise with suppliers and assist various departments with the same

• Request and update supplier shipping schedules - Assisting clearing agents with queries - Assisting Haulage with cold store allocations

• Follow up on delivery of containers to cold store

Please send your CV to: FSbothavilleplacements@gmail.com