Project Coordinator Administrative Support

Project Coordinator Administrative Support needs 3 years’ experience in a Facilities, Property management or Construction environment

Project Coordinator Administrative Support requires:

Three years’ experience in a Facilities, Property management or Construction environment.

7A-4P

Proficiency in Microsoft Office Suite; Outlook, Excel, Word required.

Exceptional customer service skills, excellent verbal and written communications skills are required.

Experience with a CMMS software.

Ability to perform sensitive and confidential tasks.

Determine work priorities, work independently, and follow through on tasks.

Ability to comprehend contract language, implement and apply as needed to ensure contract deliverables and compliance are achieved.

Experience in an HR group and bilingual abilities are a plus.

Experience with property management is a plus.

Project Coordinator Administrative Support duties:

Schedule vendors for work on site and document when work is completed.

Assist with Contract Deliverable Requirements, including gathering data and building reports.

Maintain database

Attend various meetings; document and distribute meeting minutes.

Respond to telephone calls and greet visitors at site; be the main POC for the project community including tenants and client via email and phone.

Effectively communicate and interact with persons of diverse backgrounds and abilities.

Compose various forms of correspondence to maintain clear communications with all end users.

Coordinate monthly safety meetings for site.

Organize and maintain various filing systems, including SharePoint.

Provide back up for site purchasing duties; create POs, invoice resolution, etc.

Assist with scheduling and organizing project activities including meetings, training, etc.

Perform general office duties for site including research, finance, contract management, admin support functions, while having a knowledge of company and departmental procedures.