Part time Warehouse Food Distribution Scheduler
Staff Position: SLP Warehouse Food Distribution Scheduler Warehouse Operations (20 hours PT)
Staff Advisor/Contact: Brandon Patterson, St. Lucy Food Project Warehouse Foreman
Starting Hourly Rate $22.53
Position Description: This person is the critical link in getting food from the warehouse to where it is needed. The Hub/Warehouse requires a person to stay in consistent communications with over 60 active network food pantries to ensure whoever needs food gets it when it is needed for planned and unplanned non-perishable and perishable donations.
Primary responsibilities under tasking and in close coordination with Warehouse Foreman are:
• Point-of-contact for Warehouse Distribution to include Food Pantries, Depots, and Schools in conjunction with Warehouse Foreman. Assist all with scheduling food distributions.
• Support and respond with pantry delivery and pickup schedules, in coordination with the Warehouse Foreman, to meet the Warehouse Foreman target food distribution pounds on a weekly basis. Coordinate with the Volunteer Coordinator for volunteer drivers as needed. If the volunteer coordinator is not available, have access to volunteer information to schedule distributions.
• Participate in weekly Warehouse Foreman Operations meeting by providing planned delivery schedule and notification of delinquent documentation needed for data entry.
• Be present in the office Mondays, Tuesdays, and Wednesdays to support the Warehouse Foreman distribution activities. Improve office presence and distribution processes based on experience.
• At least once a year, contact all network pantries to update their Survey form, and review their food requirements. Assess inactive pantries to determine if their need requires them to be totally dropped from our Master Pantry List with final approval from Program Director.
• Provide a list of active pantries to the Program Director at the end of each Fiscal Year. Maintain an up-to-date Anchor Pantry listing.
• Build relationships with pantries in general and in support of grant area strategies. Travel throughout the Arlington Diocese of Virginia, consisting of 21 counties and 7 independent cities to meet with pantries-- as necessary -- to carry out the mission.
• Maintain relationships with 2 Lead Volunteers managing the food distribution data base. Work closely with Warehouse Foreman in defining any changes to the Distribution Report and coordinate those changes with the 2 lead volunteers. Must be knowledgeable in how the delivery tickets and Master Pantry listing contribute to the Final Monthly Distribution Data Base Reports.
• Maintain relationships with reporting Depot distribution point-of-contacts and ensure receipt of monthly depot reports. These reports provide distribution information that maybe needed by the Warehouse Foreman in identifying duplication of pantry support and in report data accuracy.
• As needed provide support in Mobile Response Center (MRC) hygiene item distribution reporting process.
• Develop and maintain rapid communications processes with pantries for last minute, large quantity donation distributions and pickups.
• Ensure all food distribution receipts are provided to key volunteer for data entry to permit weekly food distribution report feedback to meet monthly client goals.
• Review monthly food distribution reports for all pantry locations and provide analysis.
• Provide monthly updates to the master food pantry contact listing
• Organize, coordinate, and schedule food distribution plans
• Prepare additional food distribution “surge” schedules to augment normal pantry deliveries when inventories are historically low such as in Winter and Summer.
• Maintain up-to-date pantry survey and provide for release to applicant pantries.
• Manage the Capital Area Food Bank Partner Direct pick up and data entry activities for the Warehouse Foreman.
• Maintain vehicle trip files and log mileage
• Record gasoline expenditures in the budget tracking spreadsheet; process monthly invoices
• Manage and maintain all vehicle files ensuring that all repairs, state inspection and registration are documented
• Maintain various reports in support of Warehouse Operations
• Knowledgeable of warehouse safety practices.
• Knowledgeable and willing to uphold Catholic moral and social teaching and treat all employees and volunteers with dignity and respect.
• Organization/time management/planning skills to include effective multi-tasking.
• Communication skills to result in positive interactions with vendors, food donors, volunteers, parishes and community organizations to reflect Catholic Charities Diocese of Arlington (CCDA) principles and values as opportunities are presented or occur.
• Ability to consider alternative courses of action and select the best one; tackle problems or issues directly and make decisions in a timely manner; exercise sound business judgment.
• Must have a valid Virginia driver's license.
• Computer literate with a working knowledge of Microsoft Windows, Word and Excel advanced knowledge; experience with Access, PowerPoint and Adobe Pro is a plus.
Education and Experience:
• Associates degree or some college with equivalent work experience.
• Food handling health and safety requirements. Complete food safety/sanitation training within 120 days at Catholic Charities expense.
BENEFITS: Vacation, Sick, 15 paid holidays in 2023. Employee Assistance Program,
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.