Data Entry Clerk

JOB PURPOSE: Data Entry Clerk ensures that accurate student data is available for State and management reports by gathering and inputting student information, course information, schedules and other vital information into the district student database system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Adhere to instructions and prescribed methods and procedures to meet all required deadlines.

Create the school Master Schedule, Bell Schedule, Secondary Bell Schedules, and Course Dictionary by entering required information in the district student database system, based on information received from the school Assistant Principal or Administrator.

Ensure the accuracy of all student data entered for the purpose of State Full Time Equivalent (FTE) reporting or Workload and Performance Funding, as applicable.

Maintain knowledge of current State Department of Education requirements and meet all established deadlines for FTE reporting or Workload and Performance Funding, as applicable.

Enter all new enrollments, withdrawals and renewals to maintain current student information in the district student database system. Enter students' personal information and create students' permanent record with data provided.

Assign student numbers, enter individual schedules for all high school students and maintain accurate documentation of all changes.

Process report cards, changes in grades, and incomplete notices, as appropriate.

Generate a variety of regular and special reports.

Review, interpret and edit as required on-line reports in the district student database.

Check grades of entering, changing, shared and transferring students. Notify teachers of incomplete grades and follow up with administrator as required.

Assist other school personnel in accessing and using the district student database system by providing support with questions regarding viewing, retrieving and entering of student data.

Maintain and secure confidential files that support FTE documentation for auditing purposes or Workload and Performance Funding, as applicable.

Work with Registrar for correctness of grades sent to colleges, via computer for student acceptance and transfer.

Assist with student registration as needed.

Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment.

Perform mathematical computations that involve the addition, subtraction, multiplication and division of whole numbers and fractions.

Monitor locations Class Size Reduction progress with administrator on an ongoing basis.

Participate successfully in the training programs offered to increase the individuals' skill and proficiency related to the assignment.

Ensure adherence to good safety procedures.

Perform other duties as assigned by the Administrator/Principal or designee.

Follow federal and state laws as well as School Board policies.