Executive Administrative Assistant

Provide administrative support for Global Markets and Securities Services Lead Finance Officer / Team with a high level of accuracy, detail & professionalism.

Schedule and Maintain frequently changing calendars through Outlook

Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls

Prepare and review materials and correspondence for meetings

Make travel arrangements in a cost-effective manner both international and domestic

Prepare, reconcile, and track expense reports through T&E system

Manage all UPS and US mail shipments.

Take accurate telephone messages for managers and forward them in a timely manner.

Order office supplies as needed and maintain appropriate inventory.

Reserve and manage use of conference rooms

Process and follow up on all P2P invoices, VT, and VSR tickets.

Follow through on commitments and meet assigned deadlines.

Demonstrate ability to carry out sensitive tasks with discretion and confidentiality.

Serve as back up support for other managers or administrative staff when required

Prepare and review materials and correspondence for meetings

Onboarding of new staff as needed