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Executive Assistant

Spectraforce technologies Inc.
Deerfield, Illinois, 60015, United States
December 06, 2018


Job Title: Sr. Executive Assistant

Hours of Operation: 8:00 AM to 5:00 PM

Position Summary

Provides administrative support to a director, to managers, the entire functional department and supporting VP level or above.

Duties include: General Office duties include mail distribution, faxing and filing, photocopying and ordering supplies. Create/prepare correspondence and presentations.

Conduct internet research and some website management.

Coordinate travel arrangements.

Track monthly department budget.

Prepare expense reports and maintain dept.

Credit line for purchases. Ability to interpret internal policies.

Maintain calendars and schedule meetings.

Provide departmental support and dedicated support for one or more professionals.

Global interaction and exposure to senior levels of the organization.

Exposure to confidential and sensitive information.

May be involved with project management/event coordination

May have timekeeping coordination/input May coordinate staffing activities to include interviewing, onboarding and transfers.

Internet/intranet skills and strong knowledge of PowerPoint, Word, Excel, Access and Lotus Notes.

Ability to multi-task and prioritize workflow with minimal supervision.

Detail oriented. Must have good organization and follow up skills.

Must have excellent communication skills in order to communicate effectively with all levels of professionals, both internal and external. High school diploma or equivalent. Some college preferred. Min. 5 yrs. or more of experience.

Following are some questions if you could please reply if interested in this position it would be of great help:

healthcare Experience with any?-

administrative support to whom?-

experience with tracking budgets?-