Administrative Assistant

Administrative Assistant

Location: Toronto, ON, Canada

Job Type: Full-time

About Solus Trust Company

Solus Trust Company is a Canadian trust and wealth management firm providing fiduciary, estate, and trust administration services to individuals, families, and organizations. We are seeking an organized Administrative Assistant to support our Trust Services team.

About the Role

As an Administrative Assistant, you will provide administrative and office support by coordinating client documentation, maintaining records, scheduling meetings, and assisting Trust Officers with daily operations.

Key Responsibilities

Provide administrative support to the Trust Services team.

Prepare and distribute correspondence, reports, and client documents.

Maintain accurate client files and confidential records.

Schedule meetings, appointments, and conference calls.

Respond to phone calls, emails, and client enquiries professionally.

Coordinate trust, estate, and client documentation.

Process invoices, expense reports, and administrative forms.

Support general office administration and special projects.

Qualifications

Required:

Diploma or bachelor's degree in Business Administration, Office Administration, or a related field.

1+ year of administrative or office support experience.

Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

Strong organizational, communication, and multitasking skills.

Excellent attention to detail and ability to maintain confidentiality.

Preferred:

Experience in financial services, banking, wealth management, or trust administration.

Familiarity with document management systems and office procedures.

Ability to work independently and as part of a team.

Why Join Solus Trust Company?

Competitive salary and comprehensive employee benefits.

Career development and learning opportunities.

Supportive and collaborative workplace culture.

Build your career with a trusted leader in wealth and trust services.