project coordinator

Job Description: Project Coordinator/ Sales Co-ordinator

Age: Above 25 years

Total Experience: 2 to 4 years.

Salary: Rs. 25000 - 35,000/- per month; hike will be given on last drawn salary.

Department: Projects; Reporting to: Project Managers/Head – Projects & Sales Head

A Project Coordinator acts as the link between the Project Management, Sales/Business

Development, Design, Procurement, Vendors, and Clients to ensure smooth execution of projects

from award to handover.

Sr.

No Key Result Areas Key Skills Role & Responsibilities

1

Client

Coordination

& Relationship

Management

• Client Handling

• Active Listening Skills

• Stakeholder Management

• Professional Email

Writing

• Business Communication

• Appointment Scheduling

Coordinate with prospective and existing clients regarding

meetings, project discussions, follow-ups, and status updates.

Manage client communication professionally through calls,

emails, and virtual meetings. Being able to strongly do Sales

Pitch on calls, get client appointments from other businesses

for prospective Interiors' projects.

Ensure timely response to client queries and maintain strong

customer relationships.

2

Project

Coordination &

Follow-up

Management

• Project Coordination

• Follow-up Management

• Cross-functional

Coordination

• Task Tracking

• Escalation Management

• Workflow Monitoring

Support Project Managers in tracking project activities,

timelines, deliverables, and pending actions.

Coordinate between Design, Procurement, Site Execution,

Sales, and Client teams.

Ensure timely follow-up and closure of project-related action

items.

3

Meeting

Management &

Calendar

Coordination

• Calendar Management

• Meeting Coordination

• Documentation Skills

• Time Management

• Attention to Detail

Schedule meetings, client visits, site visits, and internal

project review meetings.

Maintain calendars and ensure stakeholders are informed of

schedules and changes.

Prepare MOMs (Minutes of Meeting) and track action items.

• Advanced Excel

• MIS Reporting

4

MIS Reporting

&

Data Management

• Data Management

• Documentation Control

• Tracker Maintenance

• Reporting Accuracy

• Collaboration Skills

Maintain project trackers, client databases, lead trackers,

and status reports.

Generate MIS reports and project progress updates for

management review.

Ensure accuracy and completeness of project records and

documentation.

Act as a communication bridge between Sales, Projects,

Design, Procurement, and Management teams.

5 Internal Stakeholder

Coordination

• Interpersonal

Effectiveness

• Stakeholder Coordination

• Conflict Resolution

• Communication

Management

Facilitate information sharing and ensure smooth project

communication.

• Ownership Mindset

6

Ownership

&

Execution Excellence

• Proactiveness

• Problem Solving

• Multitasking Ability

• Prioritization Skills

• Execution Orientation

Escalate delays or coordination gaps proactively.

Demonstrate ownership of assigned projects, tasks, and

commitments.

Prioritize multiple activities simultaneously and ensure

timely completion.

Identify coordination challenges and proactively resolve

issues.

Preferred Candidature:

Experience in Interior Design, Architecture, Construction, Real Estate, Engineering Services, Fit

out Projects, or Project Coordination environments.

candidates who hold relevant experience from other industries like Banking and insurance,

Financial advisory services/NBFCs, also open to considering ‘Executive Assistants’ who have

closely worked with CEO/Directors/Functional Heads in both Startups/BPOs/other Mid-sized

organizations.

Ability to handle client concerns professionally and maintain strong business relationships.

High level of accuracy in maintaining records, schedules, and client information.

Strong communication and follow-up skills.

Strong planning and time management skills.

Takes initiative to improve communication and workflow efficiency.

Comfortable interacting with clients, senior stakeholders, vendors, and internal teams.

Highly organized with strong attention to detail.

Ability to manage multiple tasks in a fast-paced project environment.