Administrative Assistant

Fill in for receptionist as needed, breaks, lunch and during absences.

Assist Laura [Senior Executive Assistant] with projects as needed.

Working with corporate legal group and per client records retention policies, identify and segregate records as those to be retained, destroyed following approval and destroyed/no approval required.

Catalogue records to be retained.

Provide administrative support for development and construction teams as needed.

Determine best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support.

Arrange meetings for and provide calendar management for the team.

Arrange for group meetings.

Organize programs, events or meetings by arranging facilities and catering, and issuing information or invitations.

Type and design general correspondence and presentations; assemble presentation materials.

Retrieve, coordinate and distribute incoming mail.