On Site Solar Admin

Spec Personnel is seeking a highly organized and detail-oriented On-Site Solar Site Administrator to support daily operations on an active utility-scale solar project in Bynumville, MO.

This role serves as the administrative hub of the jobsite — supporting field leadership, safety, HR onboarding, workforce tracking, and project reporting. The ideal candidate thrives in a fast-paced construction environment and plays a key role in keeping site operations compliant, documented, and running efficiently.

Key Responsibilities

Site Administration & Workforce Support

- Manage daily sign-in sheets and workforce tracking logs

- Coordinate new hire onboarding, orientations, and badging

- Maintain manpower rosters and headcount reports

- Assist with timekeeping collection and approvals

Document Control

- Organize and maintain digital and hardcopy personnel files

- Track worker certifications (OSHA, equipment, electrical, etc.)

- Upload and manage compliance documents in project systems

Compliance & Safety Support

- Assist Safety team with onboarding and orientation paperwork

- Track safety training attendance and documentation

- Support incident reporting and OSHA log maintenance

Reporting & Communication

- Prepare daily and weekly administrative reports

- Support Project Managers and Superintendents with scheduling updates

- Coordinate lodging lists, per diem tracking, and travel rosters

Office Coordination

- Maintain site office supplies and equipment

- Coordinate meetings, orientations, and visitor access

Qualifications

Required

- 2+ years administrative experience (construction, industrial, or solar preferred)

- Proficiency in Microsoft Office (Excel, Word, Outlook)

- Strong organizational and communication skills

- Ability to work on an active construction site

Preferred

- Utility-scale solar project experience

- Knowledge of prevailing wage / certified payroll

- Experience onboarding large field workforces

- OSHA 10 Certification

- Bilingual (English/Spanish) a plus

Compensation & Benefits

Pay Range: $24 – $28 hour (DOE)

- Per Diem: Available for non-local candidates

- Schedule: 40–60 hours/week (project dependent)

- Project Completion Bonus: Potential eligibility

- Benefits: Medical, Dental, Vision, 401(k) (if applicable)

Work Environment

- Combination of site office trailer and field interaction

- Active construction environment

- Fast-paced, multi-contractor solar project

Join us in building the future of renewable energy — one project at a time.

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