Exceptional Children Office Support Supervisor

JOHNSTON COUNTY PUBLIC SCHOOLS JOB DESCRIPTION

POSITION: Exceptional Children Office Support Supervisor

LOCATION: Exceptional Children Programs

SALARY: Grade 72

TERM OF EMPLOYMENT: 12 Months

REPORTS TO: Assistant Superintendent of Exceptional Children

QUALIFICATIONS AND ATTRIBUTES:

High school diploma

Knowledge of computer operations and excellent computer skills

Strong knowledge of spreadsheets and Google Suite

High level of accuracy in bookkeeping skills and data management

Ability to operate standard office equipment

Ability to communicate effectively in written and oral form, and through e-mail

Organized and able to meet deadlines in a timely manner

Ability to think critically and solve problems

Ability to establish and maintain effective working relationships with internal and external customers

Understands and maintains student information confidentiality

Ability to work independently and as part of a team

PREFERRED QUALIFICATIONS:

Associates degree or higher in a related field

Experience with bookkeeping, contracts, and budget management

DUTIES AND RESPONSIBILITIES:

Operate and utilize digital platforms to maintain budget spreadsheets

Process timesheets and mileage reimbursement requests for the Exceptional Children Department

Create purchase orders for all Exceptional Children Department expenses, and order necessary supplies and materials

Reconcile purchases made through the department's purchasing cards

Draft contracts and obtain vendor forms and W-9 from contracted vendors

Process vendor invoices in a timely manner

Communicate and collaborate with Human Resources to ensure background checks are completed and UIDs are issued for contracted employees

Communicate and collaborate with Technology to ensure email accounts are established and badges issued for contracted employees

Monitor payment of Preschool Fee for Service and resolve issues as needed

Prepare tax forms for Preschool Fee for Service

Serve as a liaison between the district and independent educational evaluators, and ensure reports are received and uploaded to ECATS

Secure sign language interpreters for meetings when requested

Other duties as assigned.

PHYSICAL REQUIREMENTS:

Must be able to effectively communicate orally and in writing with parents, staff, contracted agencies, and community members.

Must be able to physically perform the basic life operational functions of fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion.

DISCLAIMERS: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.