Remote Administrative Assistant

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support our daily administrative operations. In this role, you will help coordinate schedules, manage digital records, respond to inquiries, prepare documents, and provide administrative support to ensure efficient communication across departments. The ideal candidate is proactive, dependable, and enjoys working in a collaborative, family-focused environment dedicated to serving children and their families. This job description is tailored for a remote administrative support role and is not an official posting from Bayside Sports Academy. The academy's published employment page primarily lists on-site coaching and office positions.

Key Responsibilities

Manage calendars, appointments, and virtual meetings.

Respond to emails, phone calls, and online inquiries professionally.

Prepare, proofread, and organize reports, forms, and correspondence.

Maintain accurate digital records and confidential information.

Assist with data entry, file management, and document organization.

Coordinate with staff, coaches, and families regarding schedules and administrative matters.

Process registrations, update participant information, and maintain databases.

Support special projects and administrative initiatives as assigned.

Monitor office supplies and coordinate orders with vendors when necessary.

Perform other administrative duties to support daily operations.

Qualifications

High school diploma or equivalent; Associate's or Bachelor's degree preferred.

Previous experience in an administrative assistant, office assistant, or customer service role.

Strong proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.

Excellent written and verbal communication skills.

Strong organizational, multitasking, and time-management abilities.

Ability to work independently while meeting deadlines.

High level of professionalism and confidentiality.

Experience using scheduling or CRM software is a plus.

Preferred Skills

Excellent attention to detail.

Strong problem-solving and organizational skills.

Customer-focused mindset.

Ability to prioritize multiple tasks efficiently.

Comfortable working in a fast-paced remote environment.

Benefits

Competitive compensation.

Flexible remote work environment.

Paid time off and holidays (where applicable).

Health, dental, and vision benefits (eligibility based on employment status).

401(k) retirement plan with company matching (where applicable).

Professional development and training opportunities.

Supportive and collaborative team culture.