External Audit Supervisor

Schedule: Full-time

Works under the direction of the External Audit Manager 2 within the Office of Grants Administration (OGA) – EXM Unit:

· Assists with annual Risk Analysis process, determination of monitoring objective & scope and selection of grantees for review;

· Completes an external audit plan for review and approval by the External Audit Manager 2;

· Supervises external auditors assigned to the OGA-EXM Unit:

o Plans & schedules subrecipient monitoring (SRM) reviews,

o Reviews work assignments completed by external audit staff by conducting final reviews of all SRM work that is documented in the compliance/monitoring applications which includes memos, issues/action plans documented, and PCR/FER adjustments & reclassifications;

o Justifies audit recommendations;

o Adjusts audit procedures to accommodate complex or unexpected audit situations;

o Answers questions related to complex issues of cost auditing & interpretation of applicable federal or state regulations & fiscal requirements;

o Confers with staff concerning problems &/or emphasis of SRM reviews;

o Develops & implements policies & procedures & standards for unit;

o Coordinates audit functions with other agencies;

o Formulates & implements monitoring policy & procedures impacting monitoring practices & procedures, quality management &/or technical assistance to Local Education Agencies (LEA) &/or providers under audit jurisdiction of assigned state agency;

o Coordinates and oversees the single audit work assigned to the EXM staff;

o Ensures the department completes the reviews timely;

o Signs-off on the single audit issues and monitors management decision communication;

o Provides consultation, training, and technical assistance regarding general financial management, reporting, fiscal controls and other accounting or fiscal issues.

Reports & provides information to management & appropriate officials of instances of possible fraud;

· Coordinates activities of audits & investigations from other federal & state audit & investigatory agencies;

· Assists in preparation of cases for administrative hearings & litigations;

· Prepares & delivers training to DEW program staff, outside agencies, providers & lower- level external auditors (e.g., identifies training needs; conducts conferences, meetings, seminars & training sessions on audit procedures & programs).

Performs other related duties as assigned:

· Represents department in meetings with LEAs;

· Handles sensitive issues (e.g., identification & investigation of improper procedures, discrepancies in reported cost &/or statistics & any recommended changes & /or improvements in procedures to ensure future compliance is within the state & federal laws, rules & regulation reimbursement programs being audited);

· Conducts &/ or attends entrance & exit conferences with representatives of office;

· Assists in writing program reimbursement rules & represents department at legislative hearings on rule filings;

· Operates personal computer & associated software applications (e.g., word processor; mainframe databases & spreadsheets) to store & retrieve data, produce statistical, financial & narrative reports & correspondence;

· Responds to written & telephone inquiries;

· Attends conferences, departmental meetings & seminars.

Unusual Working Conditions: Requires travel throughout State of Ohio and may require overnight stay. (Must be willing and able to secure a valid driver’s license OR supply your own transportation.)

Completion of undergraduate core coursework in accounting, business administration; computer science or related field; 4 yrs. exp. in auditing or accounting which must have included 2 yrs. auditing exp. in accordance with auditing standards or in accordance with prescribed management policies &/or procedures as specified on agency position description; 2 yrs. exp. as audit team lead or auditor in charge.

-Or 6 yrs. exp. in auditing or accounting which must have included 3 yrs. auditing exp. in accordance with auditing standards or in accordance with prescribed management policies &/or procedures as specified on agency position description; 2 yrs. exp. as audit team lead or auditor in charge.

-Or 12 mos. exp. as External Auditor 3, 66463.

-Or equivalent of Minimum Class Qualifications for Employment noted above.