Project Coordinator Kahramaa Projects (Arabic Speaker)

Job Purpose:

To coordinate and manage all project-related activities for Kahramaa GTC works and Substation Projects, ensuring smooth execution, timely approvals, and compliance with KM requirements. The role focuses on handling approvals, manpower coordination, documentation, and liaison with Kahramaa officials for ongoing O&M, fault rectification, and substation-related works.

Key Responsibilities:

1. Kahramaa (KM) Approvals & Access Coordination:

Handle all KM-related applications for GTC and Substation works, including:

Gate Pass applications for manpower and vehicles

LOA (Letter of Authorization) processing

Master Key requests for substation access

Work permits and shutdown requests

Material & tool approvals

Coordinate with KM authorities (Transmission/Distribution departments)

Track approval status and ensure no delays in site mobilization.

2. GTC Project Coordination (O&M / Fault Response):

Coordinate General Tariff Contract (GTC) activities such as:

Emergency/fault rectification works

Preventive and corrective maintenance.

Cable fault identification and rectification.

Mobilize teams quickly for urgent KM calls.

Ensure availability of required tools, equipment, and access approvals.

3. Substation Project Coordination:

Support coordination for substation projects (132kV / 220kV / LV-MV works)

Liaise with:

Relay Protection teams

Testing & Commissioning engineers

Cable jointers and fitters

Coordinate shutdown schedules and work execution in live substations.

Ensure safety compliance and documentation for all site activities.

4. Technical Team Coordination:

Coordinate field teams including:

Cable Jointers

Fitters

Relay Protection & Testing Engineers

Plan site manpower allocation as per project requirements

Track work completion and productivity

5. Meetings & Liaison with Kahramaa:

Arrange and coordinate meetings with KM Engineers and Inspectors

Prepare documentation, MOM (Minutes of Meeting), and follow-up actions

Maintain strong working relationships with KM officials

Act as a point of contact between KM and company teams

6. Prequalification & Vendor Management:

Handle KM prequalification submissions for:

Company registration and upgrades

Supplier/vendor approvals

Maintain an updated database of KM-approved suppliers and subcontractors

Support tendering for GTC and substation projects

7. Documentation & Final Submission:

Prepare and submit complete project documentation including:

As-built drawings

Test reports (relay, cable, commissioning)

Work completion reports

Shutdown and restoration records

Ensure all submissions comply with KM standards and formats

8. Self-Execution Project Coordination:

Manage internally executed projects (self-performed works)

Track deliverables, timelines, and materials

Coordinate between procurement, stores, and site teams

Ensure timely project completion and handover

9. Compliance, Safety & Reporting:

Ensure full compliance with Kahramaa safety and operational standards

Maintain project trackers for:

Approval status

Work progress

Pending activities

Submit regular reports to management on:

Project status

Delays and risks

Resource requirements

Key Requirements:

Education:

Bachelor’s Degree in Electrical Engineering (Preferred) / Diploma with relevant experience.

Experience:

Minimum 4–6 years of experience in Qatar, specifically in:

Kahramaa GTC projects

Substation (Transmission/Distribution) projects

Hands-on experience in KM approvals, shutdowns, and documentation

Skills:

Fluent in Arabic (Mandatory) and English

Strong understanding of:

KM procedures and workflows

Substation operations and coordination

GTC contract execution

Excellent coordination, follow-up, and problem-solving skills

Proficiency in MS Office and documentation handling

Preferred Qualifications:

Experience working with KM Transmission & Distribution departments.

Familiarity with cable systems, protection schemes, and substation equipment.

Existing contacts/network within Kahramaa (added advantage).

Key Competencies:

Strong follow-up with KM authorities.

Ability to handle urgent/emergency project requirements.

High attention to detail in documentation.

Multi-tasking in fast-paced project environments.

Reporting To:

Project Manager / Operations Manager

Additional Requirements:

Valid Qatar ID with transferable visa

Driving license (preferred for site coordination)

Immediate or short notice availability

Full-Time