Office Coordinator

Office Coordinator - Job Description

We are seeking a highly organized, reliable, and customer focused Office Coordinator to oversee the daily operations of our landscape supply company. This role is the central hub of the business—coordinating orders, managing customer communication, supporting yard and delivery operations. The ideal candidate is detail oriented, and comfortable working in a fast paced environment with contractors, homeowners, and vendors.

Key Responsibilities

Answer phones, respond to emails, and assist walk in customers with product information and pricing.

Create and process sales orders, invoices, and receipts.

Maintain a professional, friendly, and solution oriented customer experience.

Coordinate with yard staff and drivers to ensure accurate and timely order fulfillment.

Manage daily office workflow, including filing, scheduling, and documentation.

Maintain inventory records and assist with product ordering from vendors.

Track deliveries, pickups, and special orders.

Communicate with drivers regarding delivery schedules, addresses, and customer instructions.

Work with yard staff to confirm product availability and loading needs.

Qualifications

Experience in an office, dispatch, construction, trucking, or landscape supply environment preferred.

Strong communication and customer service skills are important.

Proficiency with computers, email, and basic accounting software.

Ability to multitask and stay organized during busy periods.

Reliable, punctual, and able to work independently.

Compensation & Schedule

Full time position: Monday-Friday 40 hrs/2 Saturdays a month from April-July (seasonal overtime may be required)

Competitive hourly rate based on experience.