Executive Assistant

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a trusted partner, ensuring efficient day-to-day operations, managing priorities, and handling confidential information with discretion.

Key Responsibilities

Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements

Act as a gatekeeper by prioritizing communications, screening calls/emails, and managing competing priorities

Prepare and edit correspondence, reports, presentations, and meeting materials

Coordinate internal and external meetings, including agenda development, note-taking, and follow-up on action items

Manage sensitive and confidential information with a high level of professionalism and discretion

Support special projects, initiatives, and cross-functional coordination as needed

Maintain organized filing systems (digital and physical) and ensure accuracy of records

Serve as a liaison between executives and internal/external stakeholders

Qualifications

3+ years of experience supporting senior leadership in an Executive Assistant or similar administrative role

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Teams/Zoom)

Exceptional organizational skills with the ability to multitask and prioritize in a fast-paced environment

Excellent written and verbal communication skills

High level of professionalism, discretion, and attention to detail

Ability to anticipate needs, think critically, and solve problems independently