Payroll Clerk

North Bolivar Consolidated School District

Job Description

Title: Payroll Clerk

Qualifications:

1. Computer skills

2. Other qualifications as the Board may find appropriate and acceptable

Reports To: Superintendent of Education, Assistant Superintendent, the, Business Office

manager, and the designee of the Superintendent

Job Goals: To process and accurately maintain al! payroll records for the school district Mission and Goals

Works with the Superintendent, Business Office manager, and those whom he/she supervises to articulate and promote the school systems vision of teaching and teaming

Monitors and evaluates progress toward accomplishment of system goals and objectives

Develops goals, objectives, programs, and operations that are consistent with school system vision, mission, and goals

Ensures that unit and program plans are consistent with the system strategic plan

Organizes daily, monthly, and yearly schedules to facilitate teaching and leaming in the schcols

Processes and maintains all personne! records in the computer for the new fiscal year, including annual contract amount, monthly salary, certificate, years of experience, number of days contracted and tax and retirement withholdings

Processes all bankruptcies, garnishments, and child support orders pertaining to district personnel

Processes and maintains records of all hourly and daily personne! in the computer, designating hourly or daily rate of pay

Processes and maintains resignation files

Establishes and maintains sick, personal, and vacation days for eligible employees

Processes monthly time sheets for hourly and daily personnel prior to running payroll

Processes all absences, docks employees for excessive absences, and creates sub-teacher pay from the same

Verifies that insurance deductions are balanced prior to running payroll

Edits all payroll reports

Prints and distributes payroll checks

Adjusts individual payroll checks as needed

Runs final reports to close payroll for the month. Transfers monies from various funds into payroll clearing account.

Processes withholding and garnishing checks and issues to appropriate vendor.

Transfers monies from various funds to cover same.

Prepares and deposits federal and state tax deposits

Reports and records retirement contributions by employee and matching from employer to PERS according to requirements

Processes and balances all quarterly reports and mails tc appropriate agency

Processes two payrolls in June on “old” money and reconciles contract completion

Processes and records unemployment requests

Sets up and maintains pay status, sick leave, and salary schedule codes as change occurs

Creates through query any special reports as requested

Performs any other task as designated by the Superintendent, the Deputy Superintendent, the Business Office manager, and the designee of the Superintendent

Terms of Employment: Ten, eleven, or twelve-month year. Salary and work year will be

established by the Board

Evaluation: Performance of this job will be evaluated in accordance with provisions of the

Board policy on

Evaluation of Support Services Personnel.