Operations & Billing Coordinator

Job Description

Benefits:

Opportunity for advancement

Paid time off

Training & development

Job description

We are seeking a highly organized and detail-oriented Operations Coordinator to support daily business operations across administrative, financial, and logistical functions.

This is a high-impact role that works directly with company leadership and plays a critical part in keeping projects, billing, vendor coordination, compliance documentation, and internal operations running smoothly.

The ideal candidate is proactive, organized, dependable, and capable of managing multiple moving priorities in a fast-paced environment while maintaining professionalism, accuracy, and strong communication.

This position is best suited for someone with experience in construction operations, office management, project coordination, billing, accounting support, or administrative operations.

Schedule: Monday-Friday 9:00 AM - 5:30 PM

Starting Pay and Benefits: $65,000.00 - 80,000.00 per year based on experience

Weekly direct deposit payroll

Simple IRA

Life Insurance

Short Term Disability

PTO

Paid Holidays

Performance based bonuses

Company sponsored eventsJob Responsibilities:

Operations & Project Coordination

Provide direct operational and administrative support to the COO

Track project statuses, documentation, deadlines, and operational workflows

Coordinate with internal staff, vendors, and customers to ensure smooth project execution

Assist with scheduling, logistics coordination, and vendor communication

Support implementation and maintenance of operational systems and processes

Billing & Financial Administration

Oversee billing processes to ensure accuracy, timeliness, and proper documentation

Manage accounts payable and accounts receivable activities

Process invoices, track payments, and communicate with vendors and customers regarding account activity

Assist with job costing, expense tracking, and profitability reporting

Maintain accurate digital records across accounting and operational systems

Compliance & Documentation

Prepare and manage Certificates of Insurance (COIs), lien waivers, and project documentation

Maintain organized digital and physical filing systems

Ensure operational records and compliance documents are accurate and up to date

Required for This Position:

Strong organizational skills and attention to detail

Ability to manage multiple priorities and shifting deadlines

Strong written and verbal communication skills

Professional and confident customer service abilities

Comfortable working in a fast-paced environment

Ability to learn and utilize multiple software systems

Experience with Microsoft Word, Excel, and Outlook

QuickBooks experience preferred

Construction industry experience preferred

2-3 years of operations, office management, project coordination, accounting support, or administrative experience preferredCompany Information:

Located in Menomonee Falls, Wisconsin Home Improvement and Wisconsin Insulation services is a family owned and operated business with our roots going back to 1938.

Wisconsin Insulation / Wisconsin Home Improvement Co. LLC

N60W14416 Kaul Ave.

Menomonee Falls, WI 53051

Job Type: Full-time

Pay: From 65,000.00 - 80,000.00 per year based on experience

Schedule:

Day shift

Monday to Friday

Full timeWork Location: In person

Full-time