Admin Svcs Associate

Job Description

Job Title: Administrative Services Associate

Job Description

As an Administrative Services Associate, you will play a pivotal role in supporting the business operations for the State of Ohio Office of Properties & Facilities. Your responsibilities will include high-level data reporting and managing the essential day-to-day logistics of facility management. This is a temporary position with a duration of 8 months and the possibility of extension.

Responsibilities

Maintain databases for elevator licenses, x-ray machine fees, and underground storage tanks to ensure compliance.

Manage the full lifecycle of procurement for goods and services, ensuring accurate financial records.

Act as the primary contact for the OPF by managing the central inbox and providing timely responses to stakeholders.

Coordinate customer feedback and manage communications.

Schedule conference rooms and manage mobile phone directories for the team.

Translate raw data into clear reports, spreadsheets, and graphs for management review.Essential Skills

Proficiency in basic computer functions and Microsoft Suite.

At least 3 years of experience in an administrative or executive assistant role.Additional Skills & Qualifications

High school diploma or equivalent education.Work Environment

This position is in-person, based in Columbus, Ohio, with working hours from 8:00 AM to 4:30 PM, Monday through Friday. The role involves engaging with various stakeholders and supporting the team in a dynamic office setting.

Job Type & Location

This is a Contract position based out of Columbus, OH.Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)Workplace Type

This is a fully onsite position in Columbus,OH.Application Deadline

This position is anticipated to close on May 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.