Administrative Assistant

Our Client a well known Investment bank is seeking an Administrative Assistant in their Houston Texas location!

Responsibilities:

Meet & Greet Visitors

Welcome individuals with a hospitable demeanor

Notify host(s) of arrivals and maintain the visitor log

Escort guests to reserved conference room when needed

Offer refreshments (water, coffee, tea)

Manage Conference Center Reservations & Logistics'

Proficient in all conference room names, seating capacity, and specific locations

Oversee client facing conference room bookings with sound judgment

Collaborate with administrative staff on catering needs and follow up with vendors

Ensure general cleanliness and tidy appearance of conference rooms

Act as liaison with Banking Americas, security, facilities, IT, multi-media, and mail services

Support the administrative team and provide backup support as necessary

Assist with overflow of travel & expenses using the firm’s approved system (SAP Concur)

Create / edit excel spreadsheets for office use

Perform light administrative duties (data entry, scanning, etc.)

Receive mail, sign for packages, and manage requests for messenger services

Assist with office supply inventor

Requirements

Minimum of 5 years of administrative experience in financial services preferred

Maintain a positive and professional attitude consistently

Experience with SAP Concur system for travel & expense report processing preferred.

Adaptable to change with conflict resolution skills

Proficient in Microsoft Word, Excel, and Outlook

Exceptional interpersonal and written/verbal communication skills

Strong multitasking and prioritization abilities in a dynamic environment

Detail-oriented and highly organized

Team player with a collaborative spirit