Executive Assistant CFO/CHRO

Executive Assistant, CFO/CHRO

Our Executive Assistant s support the company’s growth and business objectives through providing innovative solutions to our Leadership’s needs. As such, we are looking for a strong Executive Assistant to support our Chief Financial Officer and Chief Human Resources Officer. If you are passionate about supporting business leaders and their teams through communications, calendar scheduling, and coordination, we would love to hear from you. This is an exciting time to join an organization whose mission is to “nourish growth in all we do” to become a Better Food Company.

Responsibilities

Complete administrative tasks for the CFO and CHRO

Prepare Executives for meetings as appropriate including room reservations, preparation of materials ( i.e. PowerPoint), A/V needs, invites and refreshments.

Prepare materials for quarterly board meetings and executive leadership team meetings.

Coordinate and communicate meetings, hotel and travel accommodations, notices, etc. for team members and stakeholders as necessary.

Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets and correspondence as needed

Provide excellent customer service to all customers and stakeholders.

Be proactive with excellent problem solving and judgment skills and be able to handle highly confidential and critical information, exercising the utmost discretion and maintain confidentiality at all times

Build rapport with internal and external stakeholders and associates.

Prioritize conflicting needs; handle matters expeditiously, proactively, and follow- through on projects to successful completion, often with deadline pressures.

Establish effective business and administrative processes to make executive interaction more efficient and effective.

Qualifications

10+ years experience in an administrative/executive assistant capacity, supporting management and/or executive levels

Associates degree in business or secretarial science; bachelor’s degree preferred

Exceptional professionalism, superior organizational, communication and interpersonal skills

Ability to maintain confidentiality and appropriately handle sensitive information

Acute attention to accuracy and detail in all aspects of responsibilities

Ability to work within deadlines, time requirement conflicts and management pressures.

Ability to take direction but exercise independent thought and judgment

Exceptional grammar, spelling and proofing skills

Extremely proficient in Microsoft Office application (Word, Excel, PowerPoint and Outlook)