Executive Assistant

Role Overview

We are seeking a highly organized Executive Secretary to support our leadership team and ensure smooth daily operations. This role combines administrative excellence with hands-on HR experience, making it central to managing schedules, coordinating meetings, handling documentation, and supporting HR-related processes.

Key Responsibilities

Manage executive calendars, schedules, and meeting coordination

Handle clerical and administrative tasks, including filing and documentation

Assist in company secretarial work and preparation of business documents

Provide executive-level administrative support, including travel arrangements

Act as a central point of contact for internal teams and external partners

Support HR functions such as recruitment coordination, onboarding, and employee records management

Maintain confidentiality and professionalism in all communications

Qualifications

Bachelor’s degree in Business Administration, Office Management, or related field

2+ years of administrative experience

1+ years of HR experience (recruitment, onboarding, employee management)

1+ years of Accounting/Auditing experience

1+ years of IT Services/Consulting experience

Proficiency in Microsoft Office Suite (including Outlook)

Strong communication skills (English required; Arabic is a plus)

Exceptional organizational abilities and attention to detail

Flexibility, reliability, and ability to prioritize tasks in a dynamic environment

Why Veipex?

Be part of a forward-thinking technology leader in the MENA region

Work in a professional, growth-oriented environment

Contribute to impactful projects in digital transformation and enterprise solutions

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