Facilities Manager

Summary Job Description

Provide oversight of maintenance of overall facility, including the warehouse distribution center. Responsible for planning, coordinating, monitoring and evaluating the day-to-day operation of all building infrastructure and equipment, maintenance activities, warehouse inventory equipment and vehicles. Responsible for creating and managing safety and security policies and procedures organization-wide.

Duties/Responsibilities:

Oversee and provide guidance and education on optimal building and grounds maintenance to include OSHA compliance, emergency preparedness, and compliance with applicable health and safety rules and regulations

Develop and lead health and safety training and compliance programs in alignment with OSHA requirements for all employees in the organization

Oversee HVAC maintenance and repairs

Plan and manage facility central services such as HR, security, cleaning, catering, vending, waste disposal and parking

Supervise maintenance and repair of facilities and equipment

Procurement and contract management for all building and maintenance needs; obtain quotes and tenders from vendors and suppliers; negotiate contracts to optimize delivery and cost saving

Development security plan and oversee security staff and/or services

Oversee utilities and building IT infrastructure

Conduct and document regular facilities audits and inspections

Coordinate internal office moves

Implement best practice processes to increase efficiency

Coordinate and monitor activities of contract suppliers

Manage contractor and vendor relationships

Manage and review service contracts to ensure facility management needs are met

Ensure delivery schedules, quantity and quality criteria are met

Plan and monitor appropriate facility management staffing levels

Ensure efficient utilization of facility maintenance

Staff performance manage, develop and train staff

Prepare and track facility budget

Monitor expenses and payments

Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchase

Develop and implement cost reduction initiatives

Advise on and monitor energy efficiency

Oversee environmental health and safety

Respond to facility and equipment alarms and system failures

Provide prompt response to requests and issues from facility occupants

Desired Qualifications:

Bachelor's degree or equivalent work experience; demonstrated leadership experience; familiar with computers and standard software applications such as Microsoft Windows, Word, Excel, and SharePoint.

Technical Requirements:

5+ years of experience in Facilities Management

Strong understanding of warehouse control systems

Ability to read and understand electrical, mechanical and automated systems.

Working knowledge of electrical, mechanical and HVAC systems.

Employee Safety and Security Program Development experience

Excellent project management skills

Vendor and Negotiation Experience

Landscaping Management

Budget Management

Ability to travel, including to disaster areas.

Detail oriented with the ability to take initiative and work independently.

Physical Requirements: Ability to lift 50 lbs, to travel via automobile or airplane at a moment's notice. Must pass (clear) toxicology screening.