Accounting Assistant

Job Type

Full-time

Description

Position Summary

The Accounting Assistant supports daily office operations while providing foundational support to the accounting team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys balancing administrative responsibilities with light accounting tasks in a fast-paced environment.

Key Responsibilities

Accounting Support

Assist with accounts payable, including invoice entry and vendor communication

Support accounts receivable processes such as payment posting and basic billing

Help maintain accurate financial records within Microsoft Dynamics 365

Assist with employee expense reimbursements and credit card reconciliations

Provide support during month-end close and audit periods as needed

Operational Support

Maintain truck and asset files, including tag renewals, title documentation, and IFTA-related tracking

Coordinate with internal teams to ensure accurate documentation and timely processing of transactions

Perform general administrative and operational tasks to support business needs

Administrative & Office Support

Serve as the first point of contact for visitors, phone calls, and general inquiries

Manage front desk responsibilities and maintain a professional office environment

Sort and distribute mail, coordinate shipments, and manage office supplies

Assist with scheduling, meeting coordination, and general office organization

Maintain physical and digital filing systems

Requirements

Required Qualifications

High school diploma or equivalent required; associate's degree preferred

1-3 years of administrative, office support, or bookkeeping experience

Strong organizational and time management skills

Excellent communication and customer service abilities

Proficiency in Microsoft Office (especially Excel)

High attention to detail and ability to multitask

Preferred Qualifications

Experience with ERP systems (Dynamics 365 a plus)

Exposure to basic accounting principles or bookkeeping

Experience in a fast-paced office or operations environment

Physical Requirements:

Must be able to lift 50 lbs., bend, squat, kneel, sit, and/or stand for extended periods of time with or without reasonable accommodation.

Equal Employment Opportunity Statement

ACI Building Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.