Assistant to Controller

Job Description

Job Title: Assistant to Controller

Position Overview

We are seeking a reliable and detail-oriented Office Administrator to join our team. This role is essential in supporting daily operations, managing employee records, and assisting with payroll, benefits administration, and general office functions. You’ll work alongside an experienced team in a collaborative environment, with opportunities to learn and grow in the role. The ideal candidate is organized, proactive, and thrives in a team-oriented setting.

Key Responsibilities

Process payroll using ADP

Administer employee benefit programs, including health, dental, vision, supplemental insurance, and 401(k) plans

Enroll new employees in benefit plans and remove terminated employees from plans

Track employee time and maintain accurate records

Manage employee onboarding, including issuing company devices (iPads, iPhones, etc.)

Maintain and organize accurate employee files and documentation

Reconcile benefit invoices for company payment

Create and maintain spreadsheets to track employee-related data

Support basic bookkeeping tasks (training available for the right candidate)

Assist with general administrative duties as needed

Help enforce and track the company safety program, including documenting safety meetings

Qualifications

Experience with payroll processing (ADP preferred)

Working knowledge of employee benefits and group insurance plans

Familiarity with Google Sheets and Google Docs

Basic bookkeeping knowledge is a plus (QuickBooks Online experience helpful but not required)

Strong organizational and record-keeping skills

High attention to detail and accuracy

Ability to manage multiple tasks and adapt to changing priorities

Strong communication and teamwork skills

Willingness to learn and take on new responsibilities

What We’re Looking For

A dependable and accountable team player

Someone who is detail-oriented and proactive

A candidate who values collaboration and is eager to learn with the support of the team

Full-time