Administrative Coordinator

Job Description

Schedule

Work schedule: Monday to Friday (off Wednesday; work Saturday as needed)

Work locations: Baltimore depot (Mon), AJ depot (Tue to Fri)

Work remotely when needed (Bad weather/transportation issues)

Administrative Support

Manage daily office operations and administrative tasks

Answer phones, respond to emails, and direct inquiries appropriately

Schedule meetings, appointments, and maintain calendars

Prepare reports, correspondence, and other business documents

Maintain organized filing systems, both electronic and paper

Order office supplies and coordinate vendor services

Assist with onboarding paperwork and employee documentation

Payroll Support

Process and review employee timecards and attendance records

Assist with weekly or bi-weekly payroll processing

Ensure payroll data accuracy, including hours worked, overtime, deductions, and paid time off

Maintain payroll records in compliance with company policies and applicable laws

Respond to employee payroll questions and resolve discrepancies

Coordinate with HR and accounting departments regarding payroll updates and employee status changes

Assist with payroll reporting and audits as needed

Coordination & Communication

Support department projects and operational initiatives

Coordinate communication between departments and employees

Maintain confidentiality of employee and company information

Ensure compliance with company policies and procedures

Qualifications

High school diploma or GED required; Associate’s degree preferred

2+ years of administrative or office coordination experience

Previous payroll experience required

Experience with payroll systems such as ADP, Paychex, UKG, or similar preferred

Strong knowledge of Microsoft Office Suite, especially Excel and Outlook

Excellent organizational, communication, and multitasking skills

Ability to handle confidential information with professionalism

Strong attention to detail and accuracy

Preferred Skills

Experience in manufacturing, warehouse, or distribution environments

Familiarity with HR and payroll compliance regulations

Bilingual skills are a plus

Work Environment

Office-based position with regular interaction with employees and management

May require occasional overtime during payroll processing periods

Compensation & Benefits

Competitive salary based on experience

Benefits may include medical, dental, vision, paid time off, and retirement plans

Full-time

Hybrid remote