Summer Intern - Administrative Services

Job Description

This is a hybrid position requiring 3 days in office at our Middleton, WI office location. This position is for Summer 2026.

At CapSpecialty, we are a specialty underwriting company being driven by well-informed, entrepreneurial and proactive employees. Come join our exciting company where you can really make an impact, and each individual's unique skills and talents are recognized and valued. You will find an accessible leadership team that welcomes opinions and ideas. We owe much of our success to our collaborative environment and set of three guiding principles rooted in customer-centricity, employee excellence and corporate culture.

CapSpecialty is seeking a summer intern for our Administrative Services Team who will support the organization’s document management and records retention efforts. This role is responsible for preparing and scanning physical documents into electronic systems to ensure accurate digital recordkeeping, as well as coordinating the proper organization and storage of scanned files. This is a hands-on, detail-oriented role that provides exposure to administrative operations within a professional office environment.

Duties/Responsibilities:

Prepare physical documents for scanning, including organizing, sorting, and removing staples or bindings.

Scan documents into electronic systems in a timely and accurate manner.

Review scanned files for clarity, completeness, and readability.

Ensure electronic documents are saved in the correct folders and organized according to company standards.

Coordinate transfer of scanned documents for secure storage and/or shredding (shredding performed by others).

Maintain confidentiality and handle sensitive information with discretion.

Assist the Administrative Services team with additional projects and tasks as assigned.

Supervisory Responsibilities:

None.

Core Competencies:

Effective written and verbal communication skills.

Strong organization and time management skills.

Strong attention to detail.

Ability to manage repetitive tasks with consistency and accuracy.

Basic computer skills, including familiarity with electronic file management systems.

Ability to handle confidential information responsibly.

Strong work ethic and willingness to learn.

Education and Experience:

High school diploma required; current college student preferred.

Prior office experience preferred.

Physical Demands:

Prolonged periods of sitting at a desk and working on a computer.

Ability to lift and move boxes of documents (up to 30 lbs. at times).

CapSpecialty is a leading provider of specialty insurance and bonds for small- to mid-sized businesses in the U.S., offering casualty, professional liability, surety and fidelity products in all 50 states and the District of Columbia. By working with select partners through a limited distribution model, CapSpecialty's creative, hard-working team provides personalized service and cultivates mutually successful partnerships to deliver positive results. CapSpecialty is an operating subsidiary of Berkshire Hathaway, and its carriers have an A+ ("Superior") rating from A.M. Best, writing both admitted and non-admitted policies. For more information, please visit CapSpecialty.com.

Equal Employment Opportunity Employer

Hybrid remote