Administrative Assistant

Job Description

Salary: $17 per hour

About the Role

We are seeking a proactive, tech-savvy professional to serve as the operational backbone of our office and a direct partner to the CEO. This role is designed for a "high-potential" individual who is highly organized, excels in creative digital tasks, and is eager to leverage AI in a high-stakes business setting. While this is an Administrative Assistant role, we value candidates with strong organizational instincts and a passion for research and back-office excellence. This position offers a pathway for those interested in growing into future leadership roles such as Office Manager, Proposal Coordinator, or Operations Coordinator.

Location & Eligibility: * Citizenship: Must be a U.S. Citizen due to the nature of our work.

Availability: Immediate on-site requirement. Eligible for a hybrid schedule (3 days in-office) after 6 months for candidates within 35 miles of the office.

Qualifications & Traits

Experience: 1 years in a corporate or professional office environment, preferably supporting executive-level leadership.

Technical Skills: Extensive Proficiency inMicrosoft 365, and social media platforms (Youtube, Facebook, Instagram, LinkedIn, etc.), and comfort using digital research/AI tools.

Education/Mindset: Minimum 3.0 GPA (if Intern), Associate's Degree in Business Administration, Marketing, Communications, or a related field preferred. Must possess strong organizational instincts and an eye for detail.

Attributes: Exceptional writing skills and research ability, etiquette and very well spoken, intellectual curiosity, a creative eye, and a high degree of integrity and professionalism.

Additional Requirements: Must pass comprehensive Background, Drug, and Credit checks.

Key Responsibilities

Direct CEO Support: Act as the primary point of contact for the CEO. Manage complex executive scheduling, travel arrangements, partner meeting coordination, and priority correspondence to maximize leadership efficiency.

Office Administration: Greet visitors and ensure a professional environment with neatness. Handle sensitive documentation with total discretion.

Social Media & Engagement: Assist in managing company social media profiles, creating basic content, and maintaining an active, consistent online presence.

Deep Research & Intelligence: Conduct thorough research on industry trends, competitors, and vendors to provide concise briefs for executive decision-making as directed.

AI & Innovation: Proactively learn and utilize AI tools to automate routine tasks, draft content, and improve overall workflow.

Document Management: Maintain organized digital filing systems and assist with the preparation of high-level reports and presentations or proposals.

Back Office Support: Provide operational support including data management, records maintenance, vendor coordination, and internal process organization.

Quantifiable Performance Measures

Efficiency: Complete all assigned administrative and digital tasks within 2472 business hours.

Content Consistency: Maintain a regular, error-free posting schedule across designated social media platforms.

Accuracy: Maintain a 98% or higher accuracy rate in all data entry, documentation, and executive scheduling.

Research Quality: Deliver well-sourced, concise research briefs within established deadlines.

AI Implementation: Successfully utilize AI to streamline or automate at least one recurring task every six months as directed.

Full-time

Hybrid remote