Culinary Administrator

Culinary Administrator- Glenaire

The Culinary Administrator plays a critical role in supporting the culinary and food service operations by managing financial tracking, invoice processing, and vendor communications. This position requires strong organizational skills, attention to detail, and the ability to work independently while ensuring accuracy and timely financial recordkeeping.

Key Responsibilities

Create, maintain, and update spreadsheets, including a primary focus on a reverse checkbook system to track expenditures and balances

Track, organize, and process incoming invoices with accuracy and timeliness

Work within corporate billing and accounting software to input, monitor, and reconcile financial data

Properly code invoices according to company standards and accounting practices

Maintain accurate records of accounts payable and ensure all documentation is up to date

Communicate directly with vendors to resolve discrepancies and ensure prompt payment processing

Develop an understanding of food purchasing practices including product tracking and ordering workflows

Assist with monitoring budgets and identifying discrepancies or irregularities

Maintain organized digital and physical filing systems for all financial records

Qualifications

Previous experience in administrative, accounting, or culinary support roles preferred

Expertise in Microsoft Excel

Experience with accounting or corporate billing systems is strongly desired

Strong attention to detail and high level of accuracy

Basic understanding of accounts payable processes

Familiarity with food purchasing or inventory systems is a plus

Excellent communication and organizational skills

Work Environment and Schedule

Monday through Friday schedule

Flexible full-time hours

Additional Qualifications

Ability to work independently with minimal supervision

Strong problem-solving skills and proactive mindset

Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Why Glenaire?

Glenaire, is a Continuing Care Retirement Community (CCRC) with a mission "to honor God by enriching the lives and touching the hearts of those we serve." Our core values are put to good use serving our residents and our fellow teammates. We are looking for individuals with a strong skillset combined with a heart for service. If you have enthusiasm to provide exceptional care while building relationships, this is the place for you! If you want to be a part of a team that is committed to outstanding care and growing you personally and professionally, we want to hear from you!

What's for You at Glenaire?

Great pay

Medical, dental, vision insurance for you and your family

Paid time off

Retirement Plan (401k) eligibility

Access to the Wellness Center and free wellness programs

Delicious discounted meals

Robust Employee Assistance Program

Faith-based and mission-driven

A true team spirit and belief in making a difference together!

#HP