Vendor Invoice Control Administrator

Job Description

Vendor Invoice Control Administrator

Airlines and Aviation

$22.25 per hour

Monday-Friday, 8:00am-5:00pm

Columbus, Ohio Near Easton (onsite)

Contract Through October

Why You’ll Love This Job:

Professional, polished office space

Global Luxury Brand

Culture of respect, accountability, and trust

What You’ll Do:

Research, review, and analyze domestic and international flight service invoices, including catering, ground services, international fees, and FBO fuel uplifts

Ensure all invoiced charges comply with contractual terms and company financial policies and procedures

Approve invoices for payment of up to $2,500 for catering and ground services and up to $10,000 for fuel invoices

Identify, investigate, and resolve vendor billing discrepancies and disputes, ensuring appropriate adjustments and credits are processed

Collect and provide accurate invoice data to accounting teams to support timely intercompany billing and financial reporting

Ensure invoice processing complies with regulatory and compliance requirements (e.g., FAA, IRS, SarbanesOxley)

Prepare quality audit and reconciliation reports to identify data integrity issues and billing trends

Generate standard and ad hoc reports to analyze invoicing history, expense patterns, and costsaving opportunities

Provide recommendations to management and sales teams regarding vendor cost optimization and contract efficiencies

Develop and maintain effective working relationships with internal teams, vendors, and external business partners

Collaborate with Operations teams to support contract negotiations and supplier bid proposals

Partner with IT to maintain accurate vendor profiles and implement payment process or policy updates

Participate in contract, product, and policy change briefings as required

What We’re Looking For:

Bachelor’s degree in Business Administration, Finance, or a related field

0-2 years of relevant professional experience

Understanding of basic invoicing practices, processes, and procedures

Knowledge of financial analysis, invoice statements, and basic accounting principles preferred

Ability to interpret contract language as it relates to invoicing and billing requirements

Familiarity with aviation vendor invoice processing and regulatory standards, including FAA, IRS, and SarbanesOxley

Strong verbal and written communication skills for effective interaction with internal and external stakeholders

Ability to build, manage, and maintain professional relationships with external customers and vendors

Proven ability to collaborate with internal department partners to recommend and implement solutions

Proficiency in analyzing invoice data to provide insights, recommendations, and business support

Comfortable working with personal computers and common business software applications

Upload your resume – no cover letter required. Our recruiters will review applications quickly and help connect you to this role and other opportunities.

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Full-time