Litigation Paralegal / Case Manager

Job Description

We are seeking a Litigation Paralegal / Case Manager to join our growing personal injury firm.

This is a high-responsibility role involving both litigation support and client intake/case management. The ideal candidate is someone who can think independently, manage active files, and confidently handle both clients and case workflow without constant direction.

Responsibilities include conducting intakes, managing case files from intake through litigation, drafting correspondence, drafting pleadings, coordinating with insurance companies, clients and medical providers, and ensuring clients are actively progressing through treatment and case milestones.

This is not a purely administrative or receptionist role, this position requires judgment, organization, and ownership of cases.

Responsibilities-

Case Management & Litigation Support

Manage personal injury case files from intake through litigation

Assist with drafting correspondence, demand letters, pleadings, emails, and basic legal documents

Track case deadlines, litigation milestones, and ongoing requirements

Communicate with insurance companies, medical providers, and opposing counsel as needed

Identify missing information or issues in case files and proactively resolve them

Client Intake & Case Evaluation

Conduct detailed intake interviews English

Evaluate potential cases and gather all relevant facts and documentation

Enter and maintain accurate case information in case management systems

Identify early red flags or strengths in potential claims

Follow up with clients to ensure completion of medical treatment and documentation

Administrative & Operational Support

Maintain organized digital case files and documentation

Draft and send routine correspondence and updates

Coordinate medical records, police reports, and supporting documents

Ensure cases are properly updated and tracked in firm systems

Support overall case flow and firm operations as needed

Handle incoming client and case-related calls as part of active case management

Requirements

Minimum 3–5 years experience in a personal injury or litigation law firm

Strong understanding of personal injury case flow (intake treatment demand litigation)

Ability to work independently and make sound, practical judgments

Strong attention to detail and ability to manage multiple active files

Comfortable handling both client-facing intake and case management responsibilities

Strong written and verbal communication skills

Ability to prioritize in a fast-paced environment

Ideal Candidate

Has worked in a high-volume PI firm

Can recognize what needs to happen next in a case without being told

Comfortable balancing structure (intake/admin) with judgment-based work (litigation support)

Takes ownership of files rather than waiting for instruction

Has obtained Paralegal certification.

PLEASE DO NOT CALL THE OFFICE. RESUMES AND COVER LETTERS SHOULD BE SENT VIA ZIPRECRUITER..

Job Type: Full-time

Benefits:

401(k)

Health insurance

Paid time off

Experience:

Litigation: 2 years (Required)

Personal injury firm : 3 years (Required)

Language:

Spanish (Preferred)

Work Location: In personCompany Description

I'm a solo practitioner based in New Jersey, focusing primarily on motor vehicle accidents, slip and falls, and general negligence claims. I also handle workers' compensation, criminal defense and municipal defense matters. As caseloads grow, I’m looking for reliable in-person support to assist with document drafting, discovery, and other litigation tasks.

This is a high-responsibility, high-trust role within a fast-paced personal injury practice. We are a growing firm that values individuals who can think critically, manage their own workload, and take ownership of their cases from intake through litigation support.

We do not micromanage. We are looking for someone who is comfortable working independently, making sound decisions, and proactively identifying what needs to be done next—without waiting for step-by-step instruction.

You will be part of a team where your work directly impacts client outcomes. We value accuracy, accountability, and initiative over constant supervision.

This is an opportunity for someone who wants more than an administrative position—you will be actively involved in case progression, client communication, and litigation support in a high-volume environment where no two days are the same.

We invest in strong team members and expect a high standard of performance, attention to detail, and professional judgment in return.

Full-time