Administrative Assistant (Part-time)

Job Description

Salary: $25/hour

Administrative Assistant (Part-Time)

Location: San Ramon, CA (Hybrid)

Schedule: Part-Time

Hours: MondayFriday, 20 hours per week

Compensation: $25/hour

Status: Part-Time Hourly, Non-Exempt

About the Role

3Vi is seeking a highly organized and detail-oriented Administrative Assistant to support engineering leadership and operations teams with administrative coordination and general office support during business hours. This role is ideal for someone who enjoys organizing documentation, maintaining accurate records, and supporting fast-paced professional teams independently. The position requires strong ownership, reliability, professionalism, and the ability to work with minimal supervision. The ideal candidate is proactive, organized, and capable of managing multiple administrative tasks while maintaining a high degree of accuracy and confidentiality.

Schedule

Monday, Tuesday, Thursday: 9:00 AM 1:30 PM

Wednesday: 9:00 AM 11:30 AM

Friday: 9:00 AM 1:00 PM

Total 20 hours per week

Hybrid (in office support, as needed)

Key Responsibilities

Prepare and assemble business documents, prepare forms for review and signature, prepare correspondence, and administrative files

Assist with maintaining company records, submission logs, tracking logs, and miscellaneous documentation

Populate forms and Word documents and prepare documents for signature

Assist with correspondence, data entry, administrative filings, and document organization

Assist with company phone coverage, voicemail management, and message follow-up as needed

Organize calendars and prepare draft emails and company communications

Assist with preparing and scheduling LinkedIn posts and other company social media content

Perform document control activities including scanning, file conversion, formatting, PDF assembly, printing, and electronic filing

Coordinate mail, FedEx shipments, printing, and other administrative logistics

Pick up mail and perform occasional administrative errands in San Ramon as needed

Assist with ordering and organizing office supplies, merchandise, safety equipment, and miscellaneous company materials

Support leadership with document preparation, note taking, and general administrative support

Assist with planning meetings, travel, conferences, company coordination activities, and miscellaneous administrative support as needed

Support deadline-driven administrative activities in a fast-paced professional environment

Perform other administrative tasks and duties as assigned

Minimum Qualifications

At least 2 years of experience in administrative support, office coordination, or document control in a professional office environment

Strong attention to detail and accuracy

Excellent organizational and time-management skills

Strong written communication and follow-through skills

Ability to work independently with minimal supervision

Proficiency with Microsoft Office Suite

Ability to maintain confidentiality and handle sensitive business information professionally

Reliable transportation for occasional local administrative errands and mail pickup in San Ramon

Preferred Qualifications

Experience supporting engineering, construction, architecture, infrastructure, consulting, legal, medical, or other professional services firms

Experience with forms coordination, licensing administration, certifications, compliance documentation, or technical administrative support

Associates degree or bachelors degree preferred, but not required

Compensation & Benefits

$25/hour

Part-time, non-exempt hourly position

Paid sick leave in accordance with California law

Benefits are available to eligible full-time employees in accordance with company policy

Additional Information

No staffing agencies or recruiters

This position is not eligible for independent contractor or 1099 arrangements

Applicants must be authorized to work in the United States without current or future sponsorship requirements

Equal Opportunity Employer

3Vi is an Equal Opportunity Employer and considers qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, veteran status, or any other protected characteristic under applicable law.

Part-time

Hybrid remote