Property Manager

Job Description

Job Description:

As a Property Manager, you will perform the crucial role of overseeing the operations of our community. Your role involves managing the collection of dues, coordinating with vendors, contract management, ensuring compliance with HOA covenants and by-laws, liaising with legal, accounting and the board. You will contribute to the overall success and reputation of our community by providing exceptional service, maintaining the beauty, safety, and value of the property. This role is ideally suited for an experienced independent property manager seeking to expand an existing HOA or community association portfolio through a flexible, part-time engagement.

Responsibilities:

Oversee the day-to-day operations of the community, ensuring it is well-maintained and compliant with all regulations.

Serve as the primary operational liaison to the HOA Board of Directors.

Prepare and present monthly management reports to the Board.

Advise the Board regarding operational risks, vendor performance, covenant enforcement trends, and community concerns.

Execute Board-approved initiatives and policies in a timely and professional manner.

Maintain professional boundaries and neutrality when interacting with homeowners and Board members.

Coordinate with the Association’s accounting team regarding homeowner collections, delinquency tracking, and vendor payment approvals.

Assist with annual budget preparation by providing operational and vendor cost estimates.

· Solicit and evaluate vendor proposals and service contracts.

· Monitor vendor performance to ensure compliance with contractual obligations and community standards.

· Coordinate emergency maintenance response activities when necessary.

· Track and document maintenance projects, timelines, and contractor deliverables.

· Address homeowner inquiries, complaints, and concerns related to common area maintenance and enforcement of bylaws and covenants.

Utilize Buildium to draft homeowner notices, community updates, and violation correspondence.

Maintain organized digital records and meeting documentation.

Respond to homeowner communications within established service timelines.

Conduct routine property inspections to identify maintenance needs, implement corrective actions, develop preventive maintenance plans, and oversee property improvement initiatives.

· Availability to attend evening Board meetings and occasional community events required.

· Must be able to perform periodic onsite inspections throughout the community.

· Coordinate and communicate during emergency property situations including weather events, utility interruptions, and safety concerns.

Minimum Qualifications:

Minimum of 3 years of experience in property management or a related field.

Strong knowledge of Georgia HOA laws.

Demonstrated ability to effectively present information and negotiate lease terms.

Preferred Qualifications:

Bachelor’s degree in real estate, Business Administration, or a related field.

Certification as a Property Manager (e.g., CPM, CAM) or equivalent.

Familiarity with Buildium and other property management software.

Experience managing pools, landscaping, amenity facilities, and community infrastructure preferred.

Ability to professionally manage difficult homeowner interactions and conflict resolution.

Proficiency with Microsoft Office, Google Workspace, and property management systems required.

Independent Contractor (1099) position.

Compensation based on experience and scope of services.

Potential for portfolio expansion opportunities.

Company Description

Deer Creek values a collaborative management approach that separates financial oversight from day-to-day property operations to improve transparency, accountability, and service quality. Nestled beside the beautiful Stone Mountain, Deer Creek is a vibrant and welcoming community of over 340 homes. Our neighborhood offers a peaceful environment with well-maintained common areas for residents to enjoy. Amenities include a clubhouse, pool, scenic pond, walking trail, playground, basketball and tennis courts.