People Operations Admin

Introducing Moonlake, AI for creating world simulations.

About Moonlake

Moonlake is building the frontier of interactive world models: systems that generate, simulate, and reason over 3D environments for robotics, embodied AI, simulation, gaming, and multimodal agents. We are developing AI-native tooling for creating dynamic worlds where geometry, physics, visuals, audio, and interaction remain coherent in real time.

Our team sits at the intersection of:

Embodied AI

Robotics simulation

Interactive 3D worlds

World models

Real-time generation

AI infrastructure

Moonlake is building the next generation of AI infrastructure for interactive digital worlds. Our mission is to enable anyone to create, simulate, and interact with rich environments using natural language and multimodal inputs, turning simple ideas into worlds with structure, logic, and agents that can perceive and act.

Our team has raised $28M in seed funding from NVIDIA Ventures, Threshold Ventures, AIX ventures and notable angels including Naval Ravikant and Jeff Dean to build the foundational layer for the future of AI - powering everything from creative tools and games to robotics training, simulations, and digital twins. Our goal is to make building and experimenting with these environments as accessible and scalable as publishing video on the internet.

We are looking for exceptional research engineers and applied researchers to help push the frontier of interactive AI.

The Role

We're looking for a People Operations Admin to support the company's day-to-day people and administrative operations.

This role is intentionally designed as a highly execution-oriented operational position focused on:

Coordination

Administrative support

Recruiting operations

Scheduling

HR process support

Internal organization

This is not a strategic HR leadership role. We're looking for someone highly reliable, organized, responsive, and detail-oriented who enjoys helping teams operate smoothly in a fast-paced startup environment.

The ideal candidate thrives in ambiguity, communicates clearly, and is comfortable handling a wide range of operational tasks across the organization.

What You'll Do

Coordinate interviews, scheduling, and recruiting logistics

Support onboarding and employee administrative processes

Help manage recruiting operations and candidate coordination

Organize internal documentation and operational workflows

Assist with calendar management and meeting coordination

Support day-to-day HR and people operations tasks

Maintain operational systems and internal process hygiene

Help improve organizational efficiency across teams

Work closely with leadership on administrative and operational support needsAreas of Responsibility

Recruiting Operations

Interview scheduling

Candidate coordination

Recruiting process tracking

ATS support and data hygiene

Candidate communication

People Operations

Onboarding coordination

Internal documentation

HR process support

Team coordination

Employee administrative support

Administrative Support

Calendar management

Meeting logistics

Internal coordination

Process organization

Cross-functional operational supportWhat We're Looking For

Strong organizational and operational skills

Exceptional attention to detail

Clear written and verbal communication

High responsiveness and reliability

Ability to manage multiple workflows simultaneously

Comfort working in fast-paced startup environments

Strong execution mindset

Ability to operate independently with minimal oversightWhy This Role Matters

Moonlake operates in a highly fast-moving research and engineering environment where speed and organization matter deeply.

This role helps ensure:

Hiring processes move efficiently

Teams stay coordinated

Operations remain organized

Leadership can stay focused on execution and product development

You'll help create the operational foundation that supports Moonlake's continued growth.

We are committed to being an on-site, in-person team currently based in San Mateo