PERSONAL ASSISTANT TO OWNER

Job Description

THIS IS A IN OFFICE POSTION & requires candidates to work: Monday – Friday, 8:00am-5:30pm or 8:30am-6:00pm.

Company is seeking a candidate to serve as Administrative Assistant to the owner.

The successful candidate will be responsible for handling a variety of general business functions as well as serving as personal assistant to the owner in a fast-paced environment.

Candidates must be able to complete tasks in an efficient and effective manner while maintaining a high regard for confidentiality, integrity and loyalty.

Requirements:

Prior experience coordinating travel arrangements and preparing itineraries.

Excellent computer skills with an emphasis on Excel as well all Microsoft Office applications (Word, Outlook, PowerPoint, Access, etc.)

Ability to work in fast paced environment

Ability to work independently and as part of a team

Highly professional demeanor and ability to conduct activities with highest degree of confidentiality, integrity and loyalty

Detail-oriented with a proactive mentality

Strong time management and written/verbal communication skills

Superb organizational and planning skills, flexibility and ability to coordinate several projects simultaneously

* Previous experience as an Assistant to a Senior Executive strongly preferred

Responsibilities include but are not limited to:

Assist with administration of business and/or personal activities and oversee projects for the owners.

Analyze problems, provide suggestions and assist with solutions development

Coordinate maintenance and repairs for multiple properties

Organize and prepare for meetings, including gathering documents and attending to logistics

Follow-up on action items after meetings

Answer and respond to phone calls, communicate messages and information to the executive

Prioritize emails and respond when necessary

Maintain various records and documents for company executive

Manage and schedule daily calendar of owners

Research and analyze potential business endeavors

Create/Edit variety of business documents

Research prices and information for projects to the highest degree leaving no stone unturned and be able to present them effectively

Run errands as needed

Sourcing materials, goods, products, and services and negotiating the best or most cost- effective contracts, deals, or purchases

Updating and maintaining records of all orders, payments, and received stock.

Candidates must also be available to work occasional evenings and weekends for completion of small projects, client deadlines, travel arrangements, etc.

Company offers a full line of benefits, including health, dental, vision and life insurance, short term disability, long term disability, paid time off and paid holidays.

Full-time