Administrative Assistant

Job Description

The Administrative Assistant will provide essential support to leadership and staff by handling phones, clerical tasks, coordinating schedules, and ensuring smooth communication across the organization and our clients. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities.

Key Responsibilities

Manage and maintain calendars, appointments, and meetings

Answer and direct phone calls, emails, and inquiries

Prepare and edit documents, reports, and correspondence

Maintain organized filing systems (digital and physical)

Assist with data entry, recordkeeping, and database management

Coordinate office supplies, vendors, and general office needs

Assist management with long-term and special projects as requested

Assist with billing, invoicing, or basic accounting tasks (if applicable)

Handle confidential information with discretion

Qualifications

1–3 years of administrative or office support experience preferred

Strong organizational and multitasking skills

Excellent written and verbal communication

Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace

Ability to work independently and meet deadlines

Professional demeanor and strong attention to detail

Preferred (Nice to Have)

Experience with CRM or student management systems

Basic accounting or QuickBooks experience

Prior experience in college-level environments

What We Offer

Competitive pay

Stable schedule

Opportunities for growth

Supportive team environment

PLEASE NOTE: This is an in-person position in Hemet, Monday to Friday 9AM - 5PM. Occasional overtime and weekends may be required. This position cannot be done remotely. Please review our website for information about what we do prior to applying: Description

We are a small, very busy office. Our clients are mostly good, working-class people who are returning to school to better their lives. Many are single parents, immigrants to this country and people working 2-3 jobs to make ends meet. We really do make a positive difference in our clients' lives. Our entire team gets along really well! Positive vibes and energy are a must. No Drama allowed! Our days go by very quickly because there is always plenty to do. Company Retirement Plan Eligibility after 90 days of full time employment. All the important holidays paid off if they are on a work day, including your birthday! (See HR for complete list of holidays and full benefit details). We welcome people to our team of all races, religions, sexual preferences, and gender identities to our team. Fun and quirky personalities are encouraged to apply.

Full-time