Controller

Job Description

Position Overview

We are seeking a detail-oriented and experienced Part-Time and possibly Full-Time Controller to manage the day-to-day financial operations of our organization. This role is responsible for maintaining accurate financial records, ensuring timely processing of payables and receivables, and providing reliable financial information to support business decision-making. The ideal candidate is highly organized, trustworthy, and capable of working independently with minimal supervision.

Key Responsibilities

Bookkeeping & General Accounting

Maintain accurate and up-to-date financial records using QuickBooks

Record daily financial transactions including income, expenses, and journal entries

Maintain the general ledger and ensure all accounts are properly coded and classified

Assist in the preparation of monthly, quarterly, and year-end financial reports

Accounts Receivable & Invoicing

Prepare and issue customer invoices in a timely and accurate manner

Monitor outstanding receivables and follow up on past-due accounts

Record and apply customer payments

Accounts Payable & Bill Payment

Review and process vendor invoices for payment

Schedule and execute bill payments via check, ACH, or online platforms

Maintain vendor records and manage payment terms

Bank & Credit Card Reconciliation

Reconcile all bank accounts and credit card statements on a monthly basis

Identify and resolve discrepancies in a timely manner

Monitor cash flow and report any concerns to management

Financial Reporting & Support

Prepare monthly financial summaries including profit & loss statements and balance sheets

Support annual audit or tax preparation by providing documentation and schedules to external CPA

Assist with budget tracking and variance analysis as needed

Qualifications

Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent work experience considered

Minimum [3–5] years of bookkeeping or accounting experience

Proficiency in QuickBooks (Online and/or Desktop) required

Strong knowledge of general accounting principles (GAAP)

High level of accuracy and attention to detail

Ability to handle confidential financial information with discretion

Strong organizational and time management skills

Proficiency in Microsoft Excel and/or Google Sheets

Part-time