Facilities Coordinator

Facilities Coordinator

Ortho Sport & Spine Physicians is a growing national orthopedic and spine practice committed to delivering exceptional patient care across multiple locations. We are seeking a highly organized and proactive Facilities Coordinator to support the day-to-day operations and maintenance of our clinics.

This role is ideal for someone who thrives in a fast-paced, multi-site environment and enjoys solving problems, managing vendors, and keeping operations running smoothly behind the scenes.

Key Responsibilities

Coordinate and oversee routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, etc.)

Serve as the primary point of contact for all facility-related requests and issues across multiple clinic locations

Schedule, manage, and follow up with vendors, contractors, and service providers

Maintain accurate records of maintenance activities, equipment, warranties, and service contracts

Coordinate and oversee cleaning services, including onboarding vendors and monitoring quality assurance

Assist with new clinic setups, relocations, and facility improvements as needed

Ensure compliance with safety standards and regulatory requirements

Proactively identify maintenance needs and recommend solutions to prevent disruptions

Qualifications

2+ years of experience in facilities coordination, property management, or a related role

Strong organizational skills with the ability to manage multiple priorities across locations

Excellent communication and interpersonal skills

Proficiency in Microsoft Office; experience with facility management systems is a plus

Basic knowledge of building systems and maintenance practices

Strong problem-solving mindset with attention to detail

Ability to work both independently and collaboratively in a team environment

What to Expect

Fast-paced, high-growth environment supporting multiple clinic locations

A role that requires responsiveness, adaptability, and strong follow-through

Regular communication with internal teams, vendors, and leadership

Opportunity to play a key role in maintaining and improving clinic operations

Why OSSP

Collaborative and team-oriented culture

Opportunity to make a direct impact on clinic operations and patient experience

Growing organization with room for development and advancement

Ortho Sport & Spine Physicians is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws.