Administrative Specialist

Administrative Specialist

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. We are seeking a highly motivated and detail-oriented Administrative Specialist. This role will play a critical role in supporting the Enterprise Technology Transformation ("ETT") leadership team, including Innovation, Center of Excellence, and Applications.

This individual will serve as a strategic communications partner and trusted administrative leader, responsible for developing executive-level communications and ensuring the smooth operational functioning of the department.

This role requires a strong understanding of technology transformation initiatives and the ability to translate complex concepts into clear, compelling executive-level materials. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working directly with senior leadership.

Responsibilities

Executive Communications & Presentations

Develop executive-level PowerPoint presentations, incorporating substantive content that reflects ETT initiatives, priorities, and outcomes

Synthesize complex technical, operational, and strategic information into clear, concise, and visually effective materials for senior leadership and stakeholders

Leverage and adapt prior content, presentations, and materials to ensure consistency and efficiency across communications

Administrative & Operational Support

Partner with HR and ETT leadership to support recruiting and onboarding, including:

Assist ETT leadership in the preparation of Job Requisition Packets

Tracking recruiting and hiring status

Coordinating onboarding logistics and agendas for new team members

Routinely prepare and submit expense reports and invoices

Manage regular disbursement and cost recovery reports

Provide information governance and operational support, ensuring documentation and materials are properly organized and maintained

Calendar, Meetings & Coordination

Manage complex calendars for leadership, including internal and external meetings and conference calls

Coordinate and attend regular meetings with the ETT leadership team and KM Lawyers to facilitate alignment across projects and programs

Prepare meeting materials, agendas, and follow-ups as needed

Planning, Travel & Special Projects

Assist with planning and coordination of group activities, events, and offsites

Coordinate travel arrangements and prepare detailed itineraries

Support special projects on an as-needed basis, including cross-departmental initiatives

Qualifications

Bachelor's degree or equivalent experience

Minimum 3 years of experience in a similar role in a professional services firm

Proven experience working in Agile/Scrum environments required

Demonstrated experience creating executive-level PowerPoint presentations with substantive content

Strong ability to quickly understand and communicate complex subject matter, particularly in technology or transformation environments

Excellent written, verbal, and organizational skills

Proven experience supporting senior leaders in a fast-paced, professional environment

High level of discretion and professionalism

Advanced proficiency in Microsoft PowerPoint; strong working knowledge of Microsoft Office tools

Ability to manage multiple priorities, deadlines, and stakeholders simultaneously

This position will require some physical presence in Proskauer's offices on a weekly basis. The anticipated compensation range for this position is $80,000 - $100,000. Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

Job Info

Job Identification 724

Job Category Technology & Information Services

Degree Level Bachelor's Degree

Job Schedule Full time

Locations New York