Office Associate I

Job Title:

Office Associate I

Terms of Employment:

Pay Grade: 104.1 (191 Days) 7hr/day

FLSA Status:

Non-Exempt

Work Location:

School Building

Immediate Supervisor:

School Principal

General Description:

Performs clerical work typically performed in an office setting. Work requires sitting, occasional walking, light lifting of office items up to 10 pounds, fingering, and repetitive motions. Vocal communication is required to express or exchange ideas by means of the spoken word; hearing is required to perceive information at normal spoken-word levels; and visual acuity is required to prepare and analyze written or computer data, operate machines, and determine the accuracy and thoroughness of work.

Essential Duties and Responsibilities:

Records, updates, and monitors student attendance on the Comprehensive Information Management System (CIMS) of the AS/400 database

Serves as a member of the School Attendance Support Team (SAST)

Manages telephone communications and written correspondence with the parents regarding unexcused absences and documents responses on the Parent Link System or attendance card

Develops and distributes an attendance bulletin to all school staff by 11:30 a.m. each school day

Receives and files truancy intervention plans in the appropriate student's attendance profile folder

Sends a copy of the 6-day unexcused letter to the Principal so that the student can be scheduled for the next SAST agenda

Assists the Social Workers, Security Specialist, Attendance Officer, and Return to School Officer by providing information related to attendance and/or home environment, and follows up on previous student referrals

Performs other related office support duties as assigned. Qualifications:

High school diploma or its equivalent

Must be highly competent in the operation of business office systems and have some knowledge of standard office procedures, practices, and equipment

Excellent communication, organizational, and public relations skills are required

Must have the ability to perform basic mathematical calculations and demonstrate good business grammar, spelling, and punctuation

Must have the ability to establish and maintain effective working relationships with others, exercise tact, good judgment, and initiative.

Must have excellent skills in operating personal computers

Must be adaptable to changing priorities, can work under minimal supervision, or work independently

Ability to efficiently handle multiple assignments with deadlines simultaneously

Experience with Microsoft Word, Excel, Access, and PowerPoint is preferred

Some knowledge of public school policies, operations, and procedures for attendance

Must be aware of the community resources available to assist with the maintenance of school attendance

HOW TO APPLY: All applicants (including RPS employees) must submit an online application. Please access the website at:

Please upload the following information with your application: a current resume, transcript, and license if applicable. Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment. EOE.

PAY SCALE: Grade 104.1 with excellent benefits

START DATE: Based on School Board approval