Marketing Material & Literature Coordinator (m/f/d)

At Penumbra,innovation,teamwork, andinitiativeare more than values – they are the foundation of a workplace where every individual is encouraged to grow and make a real difference.

We believe that the strength of our team lies in our diverse talents and shared passion for improving lives.

If you’re looking for a role where your contributions matter, we invite you to join a company that values both personal development and impactful work.

As a leading MedTech company, we are dedicated to providing cutting-edge solutions for conditions such as stroke, pulmonary embolism, deep vein thrombosis, and acute limb ischemia.

Headquartered in Alameda, California, Penumbra has over 4,500 employees worldwide and generated revenues of approximately $1.4 billion in 2025.

What’s In It For You

Operational impact - Contribute to the operational backbone ensuring compliant and timely delivery of marketing materials and therapies across EMEA

MedTech environment - Work in a dynamic setting with continuous product developments and a strong clinical focus

Stay Active - Enjoy an annual fitness subsidy to support your healthy lifestyle.

Support & Well-Being - Benefit from our comprehensive Employee Assistance Program, providing guidance and support in times of need.

Family First - Receive two weeks of paid Family Care Leave to support a sick family member or in the case of bereavement

Vacation Time - In addition to your regular vacation days, enjoy paid time off on December 24th and 31st.

Accident Insurance - Stay protected with comprehensive accident insurance during all business trips.

Your Main Responsibilities

Coordinate end-to-end marketing literature approval process (ECO) across all EMEA submissions

Own ECO approval workflows for marketing literature across Marketing, Legal, Clinical, and Regulatory teams, ensuring compliant, high-quality, and timely execution through structured multi-step review processes

Monitor workflow execution across stakeholders and systems, proactively resolving bottlenecks and ensuring smooth end-to-end process flow

Coordinate marketing materials ordering and management processes across EMEA with 3PL partners, including inventory, forecasting, procurement, logistics, and demo materials operations (shipping, tracking, inventory control)

Maintain and support key systems (SAP, Sales Portal, Veeva, ordering tools), including user support, operational coordination, and documentation management

Ensure process consistency, compliance, and continuous improvement through structured documentation and material handling governance

Support cross-functional operations including vendor/3PL coordination, product launches and discontinuations, and occasional on-site support for vendor-related or customer-facing events (KPI reviews, customer/event support); act as backup for Senior Marketing Operations Coordinator

What We Are Looking For

~ 3 years of experience in Marketing Operations, Marketing Coommunication (MARCOM), Marketing Coordination, or similar process-driven roles

Strong experience in structured, compliance-heavy, multi-stakeholder environments

Highly organized, analytical, and process-oriented working style

Strong stakeholder management skills across cross-functional teams

Experience with systems such as SAP, Veeva, or similar platforms is a plus

Strong English communication skills; German is a plus

Ability to manage multiple priorities and deadlines effectively

Occasional travel (~10%) and ability to handle light physical tasks (up to 10kg)

External

As we require fluently English skills and the process will involve English speaking colleagues, we are looking forward to receiving your CV in English. At Penumbra, we value your skills and qualifications above all else. We welcome candidates of any gender, ethnicity, religion, sexual orientation, or age. If you're skilled and a good match for our culture of collaboration, we want you on our team. To learn more about Penumbra's commitment to being an equal opportunity employer, please take a look at our AAP-Policy-Statement.