Payroll Supervisor

Job Description

Position Summary

The Payroll & Benefits Supervisor is responsible for overseeing companywide payroll operations, ensuring accurate calculation of wages, tax withholdings, and deductions. This role prepares payroll-related reports, supports government compliance, and assists in the administration of employee benefits across all locations. The position also provides administrative support to Human Resources and ensures wage and benefit programs comply with all federal and state regulations.

Essential Duties and Responsibilities

Payroll Administration

Oversee and process companywide payroll, ensuring accuracy and timeliness

Maintain payroll systems, including data collection, calculation, and entry

Review and approve updates such as exemptions, deductions, insurance coverage, job changes, and department transfers

Coordinate payroll disbursement, including direct deposits and paycheck uploads to WF Bank

Review PTO records, timekeeping, and operational records (e.g., boat unload records)

Balance payroll liability accounts and resolve discrepancies

Respond to employee and management payroll inquiries

Reporting & Compliance

Prepare and submit required reports, including:

SAIF payroll reports

BLS (Bureau of Labor Statistics) reports

Multiple Worksite Reports

ACA reporting

Prepare and file reports required by federal and state agencies (IRS, Department of Labor, BOLI, etc.)

Ensure compliance with ERISA and ACA regulations

Support and manage audits, including:

SAIF

Costco

BOLI

U.S. Department of Labor

Maintain confidentiality and ensure compliance with all payroll laws and regulations

Benefits Administration

Support administration of health and welfare benefit plans

Coordinate Open Enrollment for all company locations

Process enrollments, changes, and terminations

Manage and reconcile monthly benefit invoices, including:

Transamerica Life Insurance

Aflac

Premera

Prepare benefit reports, census data, and documentation for carriers and management

Year-End & Financial Responsibilities

Review and verify W-2 forms for accuracy

Assist with year-end payroll processing and reporting

HR & Administrative Support

Provide administrative support to the HR Department

Conduct exit interviews in the absence of a supervisor

Assist with development and adherence to SOPs and best practices

Participate in development and implementation of payroll and benefits policies

Additional Duties

Support continuous process improvement initiatives

Perform other duties as assigned

Required Skills / Abilities / Qualifications

Bilingual in English and Spanish (preferred but not required)

Strong knowledge of payroll processing, tax regulations, and compliance requirements

Excellent communication and interpersonal skills across all organizational levels

Advanced proficiency in Microsoft Excel (data analysis, payroll reporting, pivot tables, and reconciliations)

Strong organizational, analytical, and problem-solving abilities

Ability to manage confidential information with discretion

Experience improving processes and implementing efficiencies

Ability to interpret complex information and translate into actionable steps

Full-time