Executive Assistant

Executive Assistant

Direct Hire $65,000–$75,000

Columbus, Ohio

Our client is seeking an experienced Executive Assistant to support the Infrastructure Leadership Team. This role is designed to remove administrative burden from senior leadership, allowing them to focus on mission-critical and high-impact business initiatives. The Executive Assistant will work closely with leaders to manage priorities, coordinate schedules, and ensure follow-through on key initiatives across the organization.

This position requires strong organizational skills, attention to detail, discretion, and the ability to proactively manage competing priorities in a fast-paced environment.

Key Responsibilities

Leadership & Meeting Support

Act as a meeting facilitator for designated leadership meetings

Send Outlook invitations and manage attendee coordination

Prepare meeting agendas in collaboration with leadership

Attend meetings, capture action items, and document follow-ups

Prepare meeting minutes, task lists, and distribute materials

Track and follow up on completion of assigned action items

Calendar & Time Management

Maintain and manage executive calendars

Schedule meetings and resolve scheduling conflicts

Coordinate across departments and multiple time zones

Protect executive focus time when appropriate

Follow-Up & Task Management

Act as a follow-up manager to ensure accountability on open tasks

Track tasks related to business initiatives and strategic priorities

Partner with leadership to monitor progress and completion

Project & Administrative Support

Assist leaders with special projects as needed

Prepare documents, presentations, and spreadsheets

Support reporting and data organization

Maintain organized digital filing systems

Onboarding, Events & Team Support

Support onboarding logistics for new team members

Assist with company events, meetings, and off-site coordination

Provide general administrative assistance to team members as needed

Expense & Travel Support

Assist with expense report preparation

Coordinate business travel including flights, hotels, and itineraries

Support on-site visit logistics for customers or partners

Compliance, Security & Credential Tracking

Track employee badging and credential requirements

Manage security clearance processes, applications, and renewals

Maintain confidentiality of sensitive and secure information

Work Environment & Schedule

Primarily on-site in an open-plan office environment

Occasional travel may be required

Standard work schedule: Monday–Friday, 7:00 AM–5:00 PM

Qualifications

Minimum 5+ years of executive-level administrative support experience

Strong customer service background (internal and external)

Experience with office management and administrative operations

High school diploma required; business-related degree preferred

Excellent written and verbal communication skills

Proven ability to manage tasks and projects with a high level of ownership

Strong organizational, time management, and critical-thinking skills

High sense of urgency and attention to detail

Ability to communicate effectively at all levels of the organization

Trustworthy with confidential and sensitive information

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Experience with remote meeting platforms (Microsoft Teams, Zoom, WebEx, Skype)

Compensation & Benefits

Competitive salary range of $65,000–$75,000

Comprehensive health and benefits package

401(k) program

Flexible time off

Opportunity to make a meaningful impact and grow within the organization