Special Project Assistant- Office Assistant A

This is not a job posting, it was created to allow a particular person(s) to enter their personal information and be appointed to a position at McGill University.

If you have not been sent this URL directly by a university administrator/recruiter please do not apply.

*** The position is exclusively available to McGill undergraduate students. It is a Work Study position, and only students who are Work Study eligible may apply. When submitting your documents, please include a copy of your Work Study approval. Be sure to indicate your faculty and program, your current year, expected graduation date.

Hiring Unit: Rare Books and Special Collections

Job Title: Student Project Assistant – Office Assistant A

Reports to: Director, Rare Books and Special Collections

Hour of work: 20 hours

Hourly Rate: $16.70

Classification: AMUSE A

Duration: May 11, 2026 – August 22, 2026

Position Summary:

Under the supervision of the Director and working closely with Rare Books and Special Collections curators, the Project Assistant will contribute to the on-going maintenance, processing and basic conservation of targeted collections

Perform duties related to shelf stabilization of large areas of targeted collections

Work on special projects in the re-housing and conservation of: Early Book History Materials including, tablets, papyrus, single leaves of Incunabula; Historical Documents on parchment;

Create or maintain lists of material not otherwise listed in the library catalogue: Historical Documents on parchment; prepare for cataloguing Langille Voltaire Manuscript donations;

Participate in clean-up and shifting parts of collections Lande and Colgate Collections for better shelf disposition and readiness

Other duties as required

Training will be provided using in-house conservation techniques; along with orientation to the collections. All duties to be completed on-site, in Rare Books and Special Collections, 4th floor McLennan Library Building.

Other Qualifying Skills and/or Abilities

Attention to detail

Can lift 10 lbs

Comfortable lifting boxes onto shelves; working in a sometimes dusty environment

McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (3) on a scale of 0-4 Other languages an asset.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.

JR0000075918