Administrative Professional 4

Schedule: Full-time

What You'll Do: The Bureau of Infectious Diseases is seeking an Administrative Professional 4 to perform non-routine administrative tasks & provide secretarial support. This position will:

Monitor, organize and track requests sent to the Bureau Chief (e.g., email, calendar requests)

Respond to correspondence (e.g., sensitive and/or confidential material)

Review and summarize fiscal, operational, and personnel reports

Research and prepare data for budget inclusion

Monitor spending and maintain fiscal records

Represent bureau or agency on inter-divisional task forces or committees

Coordinate acquisition and maintenance of bureau office equipment (e.g., telephones, copiers, computers, typing equipment)

Track progress of Bureau initiatives, routine and ad hoc deadlines and coordinate activity to ensure on-time completion

Maintain calendar and/or make travel arrangements for supervisor

Take and transcribe dictation and/or minutes of meetings

Prepare records retention and disposal schedules and arrange record transfers

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2,16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

Technical Skills: Accounting and Finance, Operational and Administrative Support

Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Verbal and Written Communication