Executive Assistant

Executive Assistant - Sarasota, FL About the Role: Our client is a well-established, growth-oriented company with a tenured team and a comprehensive benefits package seeking a polished and proactive Executive Assistant.

This is a high-impact, highly trusted position supporting senior leadership across both corporate and personal capacities.

If you thrive in a dynamic environment, take pride in flawless execution, and enjoy being the person who keeps everything running smoothly — this role is for you.

What You'll Do: • Provide high-level administrative support to senior leadership and the sales organization, including drafting correspondence, memos, reports, and other professional documents • Prepare and distribute monthly company calendars and customized executive reports • Coordinate mail, parcel deliveries, and office supply ordering • Manage and maintain intellectual property files, including tracking and initiating trademark and patent renewals • Plan and execute large-scale corporate events including annual sales meetings, incentive trips, holiday gatherings, and employee engagement programs • Arrange comprehensive travel logistics — flights, car rentals, and accommodations — for executives, staff, and ownership including family travel • Coordinate catering and restaurant reservations for corporate and private functions • Reconcile monthly corporate credit card statements • Provide on-demand personal assistance to company ownership as needed • Perform general office and basic bookkeeping tasks; other duties as assigned What You Bring: • Exceptional written and verbal communication skills • Outstanding organizational skills and meticulous attention to detail • Self-starter mentality with strong independent judgment and problem-solving ability • Dependable, discreet, and consistently punctual • Comfortable with occasional availability outside standard business hours when needed • Proficiency in Microsoft Office Suite, including Excel • Positive, solutions-oriented attitude with the ability to stay calm under pressure Qualifications: • High school diploma required; Bachelor's degree in Business Administration or a related field preferred • 2+ years of experience in executive or personal assistance, event coordination, concierge services, or hospitality strongly preferred