Executive Administrative Assistant

Job Description

Executive Assistant / Life Manager About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.

This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.

You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities.

Key Responsibilities Personal & Household Management

Coordinate household operations including cleaning staff, meal prep services, and vendors

Ensure smooth daily home logistics for executive and partner

Manage errands, personal requests, and day-to-day coordination

Oversee pet-related scheduling and household needs Financial & Administrative Organization

Organize and maintain overview of multiple properties and recurring bills

Track utilities, invoices, and payment schedules to ensure nothing is missed

Assist in basic financial tracking and expense organization

Maintain structured systems for personal and business obligations ️ Travel & Lifestyle Coordination

Plan and manage domestic and international travel end-to-end

Provide itinerary breakdowns, cost summaries, and recommendations

Handle bookings for flights, hotels, dining, and experiences

Manage last-minute changes and travel disruptions Executive Support & Communication

Monitor and filter high-volume personal and business emails

Identify priorities and provide daily/weekly email summaries

Draft responses and coordinate follow-ups when needed

Act as gatekeeper to protect executive time and focus Scheduling & Calendar Management

Maintain structured calendars for executive and partner

Coordinate meetings, personal commitments, and business obligations

Anticipate scheduling conflicts and proactively resolve them Relationship & Personal Coordination

Assist with personal gifting, reminders, and special events (birthdays, holidays)

Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)

Support lifestyle organization to ensure efficiency and balance

Requirements

️ What We're Looking For

Proven experience as an Executive Assistant, Personal Assistant, or Life Manager

Highly organized with strong attention to detail

Ability to multitask across personal and business responsibilities

Comfortable working in a fast-paced, always-on environment

Strong communication skills (written and verbal)

Proactive mindset - anticipates needs before they are expressed

Ability to handle confidential and sensitive information with discretion

Must have reliable transportation and live near Washington, DC

️ Tools & Systems (Preferred but Not Required)

Google Workspace (Calendar, Gmail, Sheets)

Microsoft Excel

Task management tools (Notion, Asana, etc.)

Experience with AI tools like ChatGPT is a plus

Basic financial tracking tools or budgeting systems

Benefits

Location: Washington, DC (Hybrid / Flexible Local Presence Required)

Position: Executive Assistant Life Manager Personal & Operations Support

Type: Full-Time 1099 Contractor (with potential for long-term engagement)

Compensation: $50,000 - $60,000 annually (DOE) + performance-based growth potential

Compensation & Contract

$50,000 - $60,000 annually (based on experience)

1099 Independent Contractor arrangement

30-day probation period

Opportunity for long-term growth based on performance

Why This Role Is Exciting

This is not a traditional assistant role.

You will be the operational backbone of a high-growth entrepreneur's personal and business life, managing everything from household logistics to financial organization and travel coordination.

If you thrive in ownership, fast execution, and high-impact support roles, this position offers autonomy, trust, and real responsibility.

Permanent