Finance Controller

Job Description

MIXTECO INDIGENA COMMUNITY ORGANIZING PROJECT

JOB DESCRIPTION

JOB TITLE: Finance Controller

DEPARTMENT: Administrative

PROGRAM: Finance

REPORTS TO: Executive Director

LOCATION: Oxnard MICOP office

STATUS: Exempt

ABOUT MIXTECO INDIGENA COMMUNITY ORGANIZING PROJECT

Founded in 2001, Mixteco/Indígena Community Organizing Project (MICOP) supports, organizes and empowers the indigenous migrant communities of California’s Central Coast through improved access to health and community resources, community organizing, language interpretation, education, direct assistance, cultural promotion, and our indigenous-led Radio Indígena community radio station. MICOP offers a fast-paced, multilingual and multicultural work environment dedicated to carrying out our mission.

Summary

The Controller will lead the organization’s financial operations. The Controller is responsible for managing all accounting functions including budgeting, auditing, accounts payable and receivable, general ledger maintenance, and financial reporting in accordance with generally accepted accounting principles (GAAP) and internal policies and procedures. This role also includes system administration and oversight of all QuickBooks Online functions; account reconciliation; tax and audit preparation; and contract and budget management, including tracking, forecasting, and reporting. The Controller will lead efforts to maintain and enhance internal controls, ensure compliance with accounting standards, and support organizational transparency. The Controller supervises bookkeeper(s) and works closely with the Executive Director to facilitate financial oversight and to clearly communicate financial information to program staff and the Board of Directors. The Controller also assumes full responsibility for the organization’s financial functions in the absence of the Executive Director. This is a pivotal leadership role that supports MICOP’s ability to achieve its mission and programmatic goals through strong financial stewardship and strategic oversight.

Responsibilities

Oversee all accounting operations including billing, AR/AP, payroll, general ledger, and financial reporting

Bank and credit card reconciliation

Accuracy of organization’s General Ledger

Maintenance and improvement of chart of accounts

Developing and maintaining records of participants and beneficiaries including active, deferred, retired, and separated members.

Maintenance and improvement of organization’s accounting policies and protocols (e.g. credit card use policy, purchase request policy, etc.)

Production of financial statements for Board of Directors

Collaborate with the Executive Director and Board of Directors to develop and finalize the organization’s annual budget.

Develop and manage budgets, forecasts, and financial models

Management and coordination of workers’ compensation payments and related audits

Filing of quarterly sales taxes

Lead the audit preparation process; manage successful passing of annual audit

Review and supervise bookkeeper’s accounting work to ensure that MICOP’s financials are accurate

Serve as a key advisor to the Executive Director on financial strategy and planning

Maintain organization’s FTE chart. Perform quarterly allocations based on FTE chart

Maintain MICOP’s Net Asset Schedule

Ensure compliance with GAAP, federal/state/local regulations, and internal policies

Provide financial training to staff or board as needed

Attend trainings, staff meetings or workshops as directed

Supervise bookkeepers

Other duties as assigned by Executive Director

Required Skills

Bachelor’s degree in Accounting, Finance, or a related field (CPA or MBA preferred)

Bilingual in English and Spanish

Attention to detail

Strong abilities with QuickBooks and Microsoft Excel

Excellent communications skills

Experience in retirement administration and/or nonprofit, including 403(b), and defined benefit plans

Highly detail-oriented and an effective written and verbal communicator

Ability to perform work with speed and accuracy

Ability to analyze financial information and problem-solve

Deep understanding of General Accepted Accounting Principles (GAAP)

Experience

MUST have at least 5+ years of non-profit finance experience

Managing the budget and financial processes of a company and/or non- profit organization with an annual budget of at least $8M

Fluent in the following software:

QuickBooks Online

Microsoft Excel

Google Suite

Experience working with external auditors and has led the successful execution of an independent audit

Understands revenue and expense allocations and can track those allocations against dynamic budgets

Creating contract and budgeting forecasting models and can present those models in an easy to understand manner

Identifying needs to create and implement a plan for driving improvement

MICOP IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will be considered for employment without discrimination based on race, religion, gender, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.

Full-time

Hybrid remote