Correction Records Management Officer

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

We are seeking a Correction Records Management Officer in the Office of Records and Sentence Computation in Central Office, located at 30 W. Spring St., Columbus, OH 43215.

The Correction Records Management Officer duties include, but are not limited to:

Requires considerable knowledge of records management in order to review youth records and independently manage systems of data collection (e.g., JJCMS, OnBase, and electronic drives for the DYS juvenile correctional facilities and the Bureau of Parole)

Maintains inventory of youth records and controls distribution of youth records through a tracking system

Adheres to record retention periods based on authorized schedules established by DYS and/or Department of Administrative Services [DAS]

Ensures the initial identification of Juvenile Sex Offender Registration and Notification (JSORN) and Serious Youthful Offender requirements

Works directly with the Chief Inspector or designee with the review of new arrivals and youth preparing to be released through the Law enforcement computer systems (e.g., law enforcement automated data system (LEADS) to receive confidential information

Researches the Confinement Credit Addendum and AWL Court Hearings results for pending warrants and detainers

Updates the Juvenile Justice Correctional Management System (JJCMS) with youth’s pending detainers & prepares necessary documentation for Recommitment of Rolls

Serves as liaison between institution staff & law enforcement to monitor receipt of the results of court hearings

Attends meetings, trainings & conferences; may give presentations & conduct trainings

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Records Management

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

JOIN OUR TEAM!

We are transforming and saving lives at DYS!

A safer Ohio\: one youth, one family and one community at a time.

About Us…

The Ohio Department of Youth Services strives to save and transform the lives of youth throughout the state of Ohio. Our employees work together to support youth and empower families and communities. In addition to our three juvenile corrections facilities, we support more than 600 community programs reaching more than 90,000 youth across the state.

Our Guiding Principles…

Demonstrate staff are our greatest resource

Treat everyone with respect

Cultivate a trauma responsive environment for staff and youth to thrive

Provide the best support and services for youth and families

Advance our culture of inclusion through understanding and appreciating staff and youth differences

Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve

Celebrate collective successes and support one another through opportunities to improve

To learn more about DYS, please visit our website by clicking here.

The final candidate selected for this position will be required to undergo a pre-employment drug screening and criminal background check that includes results from BCI & FBI. This position is required to become LEADS certified. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

All new candidates hired to the Department of Youth Services must complete a mandatory 3 week pre-service training located at DYS Training Academy in Orient, Ohio. The hours for the training academy are Monday through Thursday, 7\:00 am - 5\:00 pm.

Answers to the supplemental questions must be supported by information submitted on the application.

DYS is a “qualifying employer” for purposes of the federal Public Service Loan Forgiveness [PSLF] program.