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Japanese Administrative Asst for Food and Beverage Dept

Reeracoen Phils. Inc.
Parañaque, National Capital Region, Philippines
80-100,000 php
November 24, 2016

Job Description

The Administrative Assistant – Food & Beverage will provide executive-level support to the Food & Beverage team of Okada Manila on day-to-day administrative and strategic business needs as to enable maximization and efficiency of the department. This requires a high level of professionalism, diplomacy and discretion in handling highly confidential information and material.


Support the department in all aspects of executive-level corporate administrative and personal duties including but not limited to:

Calendar management

Translation from English – (Foreign Languages) – Filipino and vice versa (written or spoken).

Facilitate effective communication between two parties that do not speak a similar language by converting one spoken or written language to another.

Attend conferences and meetings and act as official translator to mediate discussion.

Translate foreign languages for clients so they can understand.

Relay concepts and ideas between languages.

Convert written materials from one language into another

Edit and proofread text to accurately reflect language.

Employ computer-assisted translation.

Facilitate communication for people with limited foreign language proficiency.

Translate patient materials and informational brochures issued into another language.

Meeting arrangement and recording of meeting minutes

Travel reservation, scheduling, and events planning

Assistance in creating professional power point presentations, reports, spreadsheets, and maintenance of contact information list

Main point of contact between SVP’s office and other internal and external communications / departments


Documentation of dictated instructions

Translation from English - Japanese and vice versa (written or spoken)

Personal errands as required


Degree in Business or related discipline preferred

5+ years corporate administrative experience as an AA to senior executive

Fluent in written and spoken English, Japanese and Filipino

Acute attention to detail

Must be an independent self-starter and a fast learner

Ability to work under pressure, multi-task and prioritize competing responsibilities in order to meet strict deadlines

Ability to communicate effectively and confidently with internal and external stakeholders

Must maintain and respect highly confidential information and material concerning the organization and the SVP’s role

Highly organized

Extensive experience in diary / calendar management

Advance proficiency in Microsoft Office to include: Word, Excel, PowerPoint, Adobe

Skilled in setting-up telephone, video conference, laptop with projector for presentations etc.

Excellent interpersonal skills, positive attitude, well-presented

Highly motivated and enjoys working as part of a growing team

Attendance and punctuality is expected

Willingness to put in the hours required to meet deadlines